Administrative Assistant

Kforce Inc; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Kforce Inc. in Atlanta, GA seeks an onsite Administrative Assistant to support the front office for the UX practice and Directors. The role involves scheduling, coordinating meetings, managing calendars, filing, answering phones, and visitor reception.

The ideal candidate has 3+ years of executive support experience, strong communication, and the ability to multitask in a fast-paced environment. Onsite work and collaboration with senior leaders are required.

Qualifications

• 3+ years of executive administrative support experience.
• Experience managing calendars for multiple senior leaders (Outlook).
• Experience with complex scheduling across time zones.
• Strong written and verbal communication – will interface with executives, admins, and partners.
• High discretion – access to sensitive calendars and communications.
• Proactive, anticipates needs rather than waiting to be asked.
• Strong judgment in prioritizing and resolving scheduling conflicts independently.
• Detail-oriented with low error tolerance in a fast-paced environment.
• Comfortable with ambiguity and shifting priorities.
• Onsite to help with onsite events.

Responsibilities

• Scheduling appointments and managing calendars.
• Coordinating meetings, conferences, and logistics.
• Filing and maintaining records.
• Handling phone communications and directing calls.
• Proficient in Microsoft Office applications.
• Budget management and financial record keeping.
• Generating reports.

Skills

Calendar management

Executive support

Time zone scheduling

Communication

Discretion

Proactivity

Priority setting

Attention to detail

Tools

Outlook

Microsoft Office

Job description

Kforce has a client in Atlanta, GA that is seeking an onsite Administrative Assistant to join their team, and plays a pivotal role in ensuring the smooth operation of the front office for their UX practice and Directors. This assignment is tasked with providing comprehensive administrative support to a department or individual, encompassing a range of tasks such as word processing, filing, faxing, answering phones, and receiving and directing visitors. Summary: Key assignment tasks include scheduling appointments, managing financial records, coordinating meetings and conferences, obtaining supplies, and sorting and distributing mail. Additionally, the assistant may be involved in special projects, requiring a high degree of multitasking and prioritization. Strong communication and organizational skills are essential for this assignment, as well as familiarity with Microsoft Office applications. This individual should exhibit proficiency in scheduling, coordinating, filing, and managing phone communications. The ability to access and manage databases, generate reports, and handle inquiries efficiently is crucial. A strong command of English and the capability to work effectively within the front office environment are mandatory. This assignment demands an individual who can seamlessly integrate administrative duties with dynamic front office tasks.

Assignment Tasks:

• Scheduling appointments and managing calendars
• Coordinating meetings, conferences, and logistics
• Filing and maintaining records
• Handling phone communications and directing calls
• Proficient in Microsoft Office applications
• Budget management and financial record keeping
• Generating reports

Requirements

• 3+ years of executive administrative support experience
• Proficiency managing calendars for multiple senior leaders simultaneously (Outlook)
• Experience with complex scheduling across time zones
• Strong written and verbal communication - will interface with executives, other admins, and partners on our behalf
• High discretion - will have access to sensitive calendars and communications
• Proactive, anticipates needs rather than waiting to be asked
• Strong judgment in prioritizing and resolving scheduling conflicts independently
• Detail-oriented with low error tolerance in a fast-paced environment
• Comfortable with ambiguity and shifting priorities
• Onsite to be able to help with onsite events.

Ideally

• Experience supporting leaders in a fast-paced tech environment
• Experience using AI tools

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.