Strategic Executive Assistant, Calendar & Operations

Kforce Inc; Boston (MA); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

HSA/FSA options

401(k) plan

Paid time off

Paid sick leave

Job summary

Kforce Inc is seeking an Executive Assistant to provide high-level administrative support to senior leaders and executive teams in Boston. You will manage complex calendars, coordinate meetings, prepare documents, and handle confidential information with discretion.

The role requires strong organizational and communication skills, experience with travel planning, and proficiency in Microsoft 365 apps. This position offers comprehensive benefits and a collaborative work environment.

Qualifications

• 5+ years of experience supporting senior executives in a professional environment.
• Proven experience managing complex calendars, meetings, and executive priorities.
• Experience coordinating travel, expenses, meetings, and executive administrative processes.
• Advanced proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Executive Assistant will provide high-level administrative support to senior leaders and executive teams.
• Manage complex calendars, prioritize scheduling requests, and coordinate meetings across multiple stakeholders.
• Coordinate meeting logistics, including scheduling, conference rooms, technology, and related materials.
• Prepare, format, and organize presentations, reports, correspondence, and other business documents.
• Serve as a key point of contact for internal and external stakeholders, ensuring effective communication and follow-through.
• As an Executive Assistant, you will handle confidential information with professionalism, discretion, and sound judgment.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Support operational and administrative processes that improve efficiency and team productivity.
• Proactively identify scheduling conflicts, administrative challenges, and process improvement opportunities.
• Provide backup support for colleagues and contribute to team success through collaboration and flexibility.

Skills

Calendar management

Executive support

Communication

Organizational skills

Prioritization

Discretion/confidentiality

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

Kforce Inc is seeking an Executive Assistant to provide high-level administrative support to senior leaders and executive teams in Boston. You will manage complex calendars, coordinate meetings, prepare documents, and handle confidential information with discretion.

The role requires strong organizational and communication skills, experience with travel planning, and proficiency in Microsoft 365 apps. This position offers comprehensive benefits and a collaborative work environment.