Executive Assistant / Front Desk

Career Group; Atlanta (GA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Benefits

Job summary

Career Group's client, a leading private equity firm in Atlanta, seeks an Executive Assistant / Office Coordinator to support 4–5 senior executives in-office. The role requires polish, proactivity, and strong organization in a fast-paced, collaborative setting.

Responsibilities include calendar management, travel planning, expense reporting, and coordinating board/investor meetings, along with front-desk duties and office operations.

Qualifications

• Bachelor's degree required.
• 1–3 years of EA/Administrative Assistant/Office Coordinator experience.
• Experience in private equity or financial services is a plus.
• Strong calendar management and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite.
• Professional, proactive, and able to maintain confidentiality.

Responsibilities

• Provide high-level administrative support to 4–5 Principals and VPs.
• Manage calendars, travel arrangements, expenses, and meetings.
• Prepare presentations and business correspondence.
• Coordinate board, investor meetings, and firm events.
• Greet visitors and manage front-desk responsibilities.
• Support onboarding and day-to-day office operations.
• Assist with special projects and maintain organized records.

Skills

Executive calendar management

Office operations

Meeting and conference coordination

Expense reporting

Microsoft Office Suite

Strong communication and interpersonal

Prioritize competing deadlines

Professionalism and discretion

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Executive Assistant / Office Coordinator

Location: Atlanta, GA

Salary: $70,000–$75,000 + Benefits

Schedule: Monday–Friday | Full-Time | In Office

Position Overview

Our client, a leading private equity firm, is seeking a polished, proactive, and highly organized Executive Assistant / Office Coordinator to join their Atlanta office. This role will provide high-level support to 4–5 senior executives while serving as the front-of-house representative for the office. The ideal candidate is detail-oriented, service-minded, and thrives in a fast-paced, collaborative environment.

Key Responsibilities

Executive Support

• Provide high-level administrative support to 4–5 Principals and Vice Presidents.
• Manage complex calendars, travel arrangements, expense reports, and meeting logistics.
• Prepare presentations, reports, and other business correspondence.
• Coordinate board meetings, investor meetings, conferences, and firm events.
• Handle confidential information with discretion and professionalism.

Front Desk & Office Operations

• Greet visitors, candidates, and clients while serving as the first point of contact for the office.
• Coordinate conference room schedules, visitor logistics, and office space bookings.
• Order office and kitchen supplies and liaise with building management and vendors.
• Support onboarding logistics and ensure the office operates efficiently day-to-day.

Administrative Support

• Assist with special projects and firm initiatives.
• Maintain organized records and documentation.
• Provide backup support to the Executive Assistant team as needed.

Qualifications

• Bachelor's degree required.
• 1–3 years of Executive Assistant, Administrative Assistant, Office Coordinator, or related experience.
• Previous experience within private equity, financial services, investment banking, or another professional services environment is a plus.
• Strong calendar management, organizational, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Professional, proactive, and able to maintain confidentiality in a fast-paced environment.

Skills

• Executive calendar management
• Office operations
• Meeting and conference coordination
• Expense reporting
• Microsoft Office Suite
• Strong communication and interpersonal skills
• Ability to prioritize competing deadlines
• Professionalism and discretion

References

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients, so we encourage you to ensure your LinkedIn profile is up to date and begin collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.