Office Administrative Assistant

Insight Global; Atlanta (GA); On-site; USD 28,000 - 34,000; Part time

Job summary

Insight Global in Atlanta, GA is seeking a proactive, organized Part-Time Office Administrator to support our headquarters. The role focuses on office administration, facilities coordination, and day-to-day operations, with potential to grow into an Executive Assistant role for senior leadership.

You will work closely with the Chief of Staff, HR leadership, and the executive team in an open-office environment near the CEO.

Qualifications

• Minimum 2+ years of experience as an office assistant/administrator.
• Experience booking domestic travel for executives and teams.
• Experience ordering catering and managing office supplies.
• Strong organizational and communication skills.
• Proactive, energetic, and self-motivated with problem-solving abilities.

Responsibilities

• Maintain a clean, organized, and efficient office environment.
• Coordinate facilities requests and liaise with building management.
• Book travel and manage expense submissions for leadership.
• Support onboarding logistics and internal communications.
• Coordinate meetings and events, including catering and spaces.
• Provide team and executive support as needed.

Skills

Office administration

Travel booking

Expense reporting

Catering coordination

Supplies ordering

Calendar management / scheduling

MS Office / Microsoft 365

Slack

Google Workspace

Self-motivation / energetic

Tools

Microsoft Suite

Slack

Google Workspace

Job description

Insight Global is seeking a part-time Office Administrator to join their team in the Atlanta, GA area for a contract to hire opportunity. Our client is seeking a proactive, energetic, and highly organized Part-Time Office Assistant to support our Atlanta headquarters. This position will primarily focus on office administration, facilities coordination, team support, and day-to-day operational responsibilities that help keep the office running smoothly. This is an excellent opportunity for someone looking to grow their career in office administration, executive support, or operations. The ideal candidate will have the opportunity to take on increasing responsibility over time, with the potential to evolve into a full-time Executive Assistant role supporting senior leadership. You will work closely with the Chief of Staff, HR leadership, and executive team while sitting in an open-office environment near company leadership, including the CEO.

Office Administration & Facilities

• Ensure the office remains clean, organized, stocked, and operating efficiently
• Order office supplies, snacks, beverages, and other workplace necessities
• Coordinate maintenance requests and communicate with building management regarding office issues
• Set up conference rooms and common areas for meetings and events
• Monitor inventory levels and proactively identify office needs before they become issues

Administrative Support

• Book and manage domestic travel arrangements for executives and leadership team members
• Assist with expense report submission and reconciliation
• Support onboarding logistics and administrative processes
• Format documents, job offers, and internal communications as needed
• Maintain calendars and assist with scheduling coordination

Meeting & Event Coordination

• Coordinate catering orders for meetings, lunches, and company events
• Assist with planning and execution of team gatherings and office events
• Prepare meeting spaces prior to leadership and board meetings
• Take meeting notes and distribute follow-up information when necessary

Team & Executive Support

• Help absorb administrative responsibilities currently handled by leadership team members
• Serve as a resource for employee office-related needs
• Communicate office updates, facility issues, and operational changes to employees
• Utilize Slack and other communication tools to keep teams informed and connected
• 2+ years of experience as an office assistant/administrator
• Experience w/ booking travel, ordering catering, and submitting expenses
• Ability to recognize when office needs cleaning, putting in supplies orders, snack/drink orders
• Self-motivated, energetic personality, and very resourceful
• Experience with technology (Microsoft Suite, Slack, Google Workspace or similar)

PREFERRED / IDEAL BACKGROUND

• Experienced supported executive and senior level leadership
• Familiar with expense management tools like Concur, Agensia or similar
• Willing to step into a future full-time role potentially

This is a unique and fun work environment! Supporting a client focused on technology to support athletes!

Notes:

Role will start out part-time, roughly 20 hours per week.