Onsite Document Control Specialist (Digitization Project)

Insight Global; Oakbrook Terrace (IL); On-site; USD 30,000 - 39,000; Part time

Job summary

Insight Global is seeking a Document Control Specialist to support a large‑scale records digitization project onsite in Oakbrook Terrace, IL. The role involves organizing, scanning, tracking, and maintaining both physical and electronic documents with high accuracy.

Ideal candidates have 2+ years in document control or related fields, strong attention to detail, and proficiency with Excel, SharePoint, and document repositories. This is an 8-month contract with Monday–Friday daytime hours.

Qualifications

• 2+ years of experience in document control, records management, scanning, project controls, or related fields.
• Experience organizing, reviewing, and maintaining large volumes of documents and records.
• Strong attention to detail and ability to identify discrepancies or missing information.
• Proficiency with Microsoft Office, particularly Excel.
• Experience working with electronic filing systems, SharePoint, document repositories, or similar platforms.
• Comfortable handling physical records, organizing files, and working onsite daily.
• Strong organizational and communication skills.

Responsibilities

• Organize, review, and prepare physical documents for digitization.
• Scan paper records, large-format documents, and archived files while ensuring image quality and completeness.
• Maintain accurate tracking logs and document inventories.
• Apply file naming conventions and organize files within established folder structures.
• Enter and validate document information, metadata, and indexing details.
• Upload electronic files into designated document management systems and repositories.
• Perform quality checks to ensure records are complete, accurate, and properly categorized.
• Track progress, identify issues, and support reporting on project milestones.
• Partner with project teams and stakeholders to resolve missing or unclear document information.
• Support ongoing records management and document control activities throughout the project lifecycle.

Skills

Document control

Records management

Scanning operations

Project coordination

Administrative support

High-volume processing

Excel

Communication skills

Organizational skills

Tools

SharePoint

Document repositories

Job description

Insight Global is seeking a Document Control Specialist to support a large‑scale records digitization project onsite in Oakbrook Terrace, IL. The role involves organizing, scanning, tracking, and maintaining both physical and electronic documents with high accuracy.

Ideal candidates have 2+ years in document control or related fields, strong attention to detail, and proficiency with Excel, SharePoint, and document repositories. This is an 8-month contract with Monday–Friday daytime hours.