Document Control Administrator

WorkLLama; DeSoto (TX); On-site; USD 34,000 - 52,000; Full time

Job summary

WorkLLama in DeSoto, TX is seeking a detail-oriented Document Control Specialist / Administrative Assistant to manage filing, archiving, and data entry with high accuracy.

You will maintain document naming standards, support supplier transparency efforts, and collaborate across departments using Word and Excel. This onsite role requires 8:00 AM CST start and physical filing duties.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Experience in document management and data entry.
• Proficiency in Word and Excel, including formulas and pivot tables.

Responsibilities

• Organize, file, and archive physical and digital documents to ensure easy retrieval.
• Establish and maintain consistent document naming conventions and categorization standards.
• Perform high-accuracy data entry across internal systems and update supplier information records.
• Monitor supplier transparency processes by maintaining records of supplier communications and document approvals.
• Conduct routine document audits to verify compliance with quality standards and company guidelines.
• Create, format, and edit official company documentation using Microsoft Word.
• Utilize Microsoft Excel for data manipulation, formulas, pivot tables, and charts/graphs.
• Collaborate with team members on operational projects and communicate across departments to resolve issues promptly.
• Participate in team discussions, sharing workflow insights and continuous improvement feedback.
• Learn and adapt quickly to new software applications, document approval platforms, and digital tools.

Skills

Data entry

Organizational skills

Attention to detail

Communication

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

We are seeking a detail-oriented and organized Document Control Specialist / Administrative Assistant to join our team. In this pivotal onsite role, you will manage our document filing and archival systems, ensure high-precision data entry, and support overall supplier transparency operations. You will collaborate closely with cross-functional teams, leverage tools like Microsoft Word and Excel to organize vital records, and play an essential part in maintaining operational efficiency across departments.

Responsibilities

• Organize, file, and archive physical and digital documents systematically to ensure easy retrieval.
• Establish and maintain consistent document naming conventions and categorization standards.
• Perform high-accuracy data entry across various internal systems and update supplier information records.
• Monitor supplier transparency processes by maintaining comprehensive records of supplier communications and document approvals.
• Conduct routine document audits to verify compliance with quality standards and company guidelines.
• Create, format, and edit official company documentation using Microsoft Word.
• Utilize Microsoft Excel for data manipulation, formulas, pivot tables, and visual reporting (charts/graphs).
• Collaborate with team members on operational projects and communicate across departments to resolve issues promptly.
• Participate actively in team discussions, sharing workflow insights and continuous improvement feedback.
• Learn and adapt quickly to new software applications, document approval platforms, and digital tools.

Education

• High school diploma or equivalent required.
• Associate or bachelor's degree preferred.

Experience

• Proven experience in document management, data entry, or administrative support.
• Prior experience in Quality Assurance (QA) is a plus.
• Demonstrated proficiency in Microsoft Word and Excel (including formulas and pivot tables).

Additional Information

• Schedule: 100% Onsite role with a strict 8:00 AM CST start time.
• Physical Requirements: Must be able to safely lift 15-20 lbs on a regular basis for filing/archiving, and stand or sit for extended periods.