Document Control Specialist

Synch Solutions Pty Ltd.; Illinois; On-site; USD 60,000 - 85,000; Full time

Job summary

Synchronous Solutions, Inc. in Chicago, IL, is seeking a Documents Controls Professional to join our on-site Program Management team supporting a multi-billion-dollar airport redevelopment.

You will manage and archive documents, handle retrieval and filing, mentor junior staff, and coordinate with clients, suppliers, and program personnel from the airport office. Proficiency in MS Word/Excel recommended; SharePoint or eBuilder helpful for integration.

Qualifications

• Must have 3+ years’ experience with project/program document management systems
• Proficient in MS Office Word and Excel
• Demonstrated attention and ability to complete tasks with minimal supervision
• Experience mentoring junior staff
• U.S. citizenship and valid Driver's License for travel between locations

Responsibilities

• Archive completed projects and manage document retrieval and filing
• Define and implement document management and related systems
• Coordinate with clients, suppliers and program staff
• Reproduce documents and ensure proper naming conventions
• Maintain attention to detail and assist in growing program capabilities

Skills

Document management systems

Attention to detail

Mentoring junior staff

On-site coordination

Education

High School Diploma

Bachelor's degree

Tools

MS Word

MS Excel

SharePoint

eBuilder

Job description

Job Description

Our on-site Program Management team in Chicago, IL, is looking to add a driven and collaborative Document Controls Professional in support of a multi-billion-dollar airport capital redevelopment program. The redevelopment will occur in the middle of an active airport, and the existing terminal and concourses will remain operational while the new facility is built in place in a phased approach. This is an opportunity to be a contributor to the growth of one of the busiest airports in the world as part of the program management team.

You will provide support and oversight in the definition and implementation of Document Management and related systems, working with physical and electronic documents. You will also have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. Daily work consists of archiving of completed projects, document retrieval, document reproduction and document filing and naming.

Bring your attention to detail and desire to grow, and we’ll help you pursue what drives you – so we can tackle challenging projects, together.

Here’s what you’ll need

• High School Diploma
• Minimum 3 years’ experience with project / program document management systems
• Proficient in MS Office Word and Excel
• Demonstrated attention and ability to complete tasks with minimal supervision
• Experience mentoring junior staff
• Ability to work from the airport’s onsite office Monday - Friday with the program management team
• U.S. citizenship
• Valid Drivers License (travel between locations required)

Ideally, You’ll Also Have:

• Bachelor’s degree
• Working knowledge of SharePoint & eBuilder
• Experience closing out construction projects
• Experience using reproduction equipment for large format printing, binding, booklets, etc.

Company Description

Synchronous Solutions, Inc. (d.b.a. “Synch-Solutions”), provides Managed Services, Technology Solutions Delivery, and Value-Added Resourcing to Electric & Gas Utilities and Government & Public Services organizations.