Document Control Specialist

Insight Global; Oakbrook Terrace (IL); On-site; USD 30,000 - 39,000; Part time

Job summary

Insight Global is seeking a Document Control Specialist to support a large‑scale records digitization project onsite in Oakbrook Terrace, IL. The role involves organizing, scanning, tracking, and maintaining both physical and electronic documents with high accuracy.

Ideal candidates have 2+ years in document control or related fields, strong attention to detail, and proficiency with Excel, SharePoint, and document repositories. This is an 8-month contract with Monday–Friday daytime hours.

Qualifications

• 2+ years of experience in document control, records management, scanning, project controls, or related fields.
• Experience organizing, reviewing, and maintaining large volumes of documents and records.
• Strong attention to detail and ability to identify discrepancies or missing information.
• Proficiency with Microsoft Office, particularly Excel.
• Experience working with electronic filing systems, SharePoint, document repositories, or similar platforms.
• Comfortable handling physical records, organizing files, and working onsite daily.
• Strong organizational and communication skills.

Responsibilities

• Organize, review, and prepare physical documents for digitization.
• Scan paper records, large-format documents, and archived files while ensuring image quality and completeness.
• Maintain accurate tracking logs and document inventories.
• Apply file naming conventions and organize files within established folder structures.
• Enter and validate document information, metadata, and indexing details.
• Upload electronic files into designated document management systems and repositories.
• Perform quality checks to ensure records are complete, accurate, and properly categorized.
• Track progress, identify issues, and support reporting on project milestones.
• Partner with project teams and stakeholders to resolve missing or unclear document information.
• Support ongoing records management and document control activities throughout the project lifecycle.

Skills

Document control

Records management

Scanning operations

Project coordination

Administrative support

High-volume processing

Excel

Communication skills

Organizational skills

Tools

SharePoint

Document repositories

Job description

Location: Oakbrook Terrace, IL (100% Onsite)

Duration: 8-Month Contract

Schedule: Monday-Friday, 8:00 AM - 5:00 PM

About the Role

Insight Global is seeking a Document Control Specialist to support a large-scale records digitization project. This individual will help organize, scan, track, and maintain physical and electronic documents while ensuring accuracy and quality throughout the process.

This role is ideal for candidates with experience in document control, records management, scanning operations, project controls, administrative support, or high-volume document processing environments.

Required Qualifications

• 2+ years of experience in document control, records management, scanning, project coordination, project controls, administrative support, or related fields
• Experience organizing, reviewing, and maintaining large volumes of documents and records
• Strong attention to detail and ability to identify discrepancies or missing information
• Proficiency with Microsoft Office, particularly Excel
• Experience working with electronic filing systems, SharePoint, document repositories, or similar platforms
• Comfortable handling physical records, organizing files, and working onsite daily
• Strong organizational and communication skills

Preferred Qualifications

• Experience supporting construction, infrastructure, utility, engineering, or project-based environments
• Background in scanning, digitization, imaging, records conversion, or document migration projects
• Experience with document control procedures, file naming standards, metadata entry, or indexing
• Familiarity with quality control reviews and tracking production metrics
• Experience working in fast-paced environments with deadlines and high document volumes

Responsibilities

• Organize, review, and prepare physical documents for digitization
• Scan paper records, large-format documents, and archived files while ensuring image quality and completeness
• Maintain accurate tracking logs and document inventories
• Apply file naming conventions and organize files within established folder structures
• Enter and validate document information, metadata, and indexing details
• Upload electronic files into designated document management systems and repositories
• Perform quality checks to ensure records are complete, accurate, and properly categorized
• Track progress, identify issues, and support reporting on project milestones
• Partner with project teams and stakeholders to resolve missing or unclear document information
• Support ongoing records management and document control activities throughout the project lifecycle