Document Scanning Project Specialist - 409199

Atrium; Salt Lake City (UT); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium is seeking a detail-oriented Document Scanning Project Specialist in Salt Lake City to support a digitisation initiative. You will prepare, scan, index, and verify high-quality digital records while ensuring data integrity and confidentiality.

The role involves operating high-volume scanners, organizing batches, performing quality checks, and securely handling physical documents. Previous scanning or records management experience is preferred.

Qualifications

• Prior experience in document scanning, data entry, administrative support, or records management.
• Proficiency with Microsoft Office and/or Google Workspace.
• Strong attention to detail and organisational skills.
• Ability to maintain accuracy while performing repetitive tasks.
• Ability to lift up to 50 pounds.
• Sitting or standing for extended periods and performing repetitive manual tasks.

Responsibilities

• Prepare documents for scanning by removing staples, paper clips, sticky notes, and repairing pages as needed.
• Organise files into proper batch order and ensure documents are ready for digitisation.
• Operate high-volume scanning equipment and document capture software to create clear digital records.
• Index and classify scanned documents using established file naming conventions and metadata standards.
• Perform quality checks to verify image clarity, completeness, orientation, and accuracy.
• Re-scan documents when necessary to meet quality requirements.
• Upload digital files into the document management system and ensure proper routing and storage.
• Reassemble and return physical documents to designated archive locations.
• Follow company protocols and regulatory requirements regarding data privacy and confidentiality.
• Perform basic scanner maintenance and report equipment issues as needed.

Education

High School Diploma or GED

Tools

Microsoft Office

Google Workspace

Job description

Client Overview

Our client is a manufacturing organization focused on quality control and process verification. They are undertaking a critical records digitisation initiative to convert paper documentation into a secure digital filing system and are seeking detail-oriented

Client Overview

Our client is a manufacturing organization focused on quality control and process verification. They are undertaking a critical records digitisation initiative to convert paper documentation into a secure digital filing system and are seeking detail-oriented Document Scanning Project Specialist to support this.

Salary/Hourly Rate

$25/hr - $27/hr

Position Overview

The Document Scanning Project Specialist will support a project focused on converting physical records into high-quality digital files. The Document Scanning Project Specialist is responsible for document preparation, scanning, indexing, quality control, and secure handling of sensitive information while ensuring accuracy and data integrity throughout the digitisation process.

Responsibilities Of The Document Scanning Project Specialist

• Prepare documents for scanning by removing staples, paper clips, sticky notes, and repairing damaged pages as needed.
• Organise files into proper batch order and ensure documents are ready for digitisation.
• Operate high-volume scanning equipment and document capture software to create clear digital records.
• Index and classify scanned documents using established file naming conventions and metadata standards.
• Perform quality checks to verify image clarity, completeness, orientation, and accuracy.
• Re-scan documents when necessary to meet quality requirements.
• Upload digital files into the document management system and ensure proper routing and storage.
• Reassemble and return physical documents to designated archive locations.
• Follow company protocols and regulatory requirements regarding data privacy and confidentiality.
• Perform basic scanner maintenance and report equipment issues as needed.

Required Experience/Skills For The Document Scanning Project Specialist

• Prior experience in document scanning, data entry, administrative support, records management, or a related function.
• Proficiency with Microsoft Office and/or Google Workspace.
• Strong attention to detail and organisational skills.
• Ability to maintain accuracy while performing repetitive tasks.
• Commitment to handling confidential and sensitive information appropriately.
• Ability to lift up to 50 pounds.
• Ability to sit or stand for extended periods and perform repetitive manual tasks.

Preferred Experience/Skills For The Document Scanning Project Specialist

• Experience with document capture and scanning software such as Adobe Acrobat, Kofax, or Fujitsu PaperStream.
• Previous experience working in a manufacturing, quality, compliance, or records management environment.
• Familiarity with document retention and digital filing systems.

Education Requirements

• High School Diploma or GED required; or equivalent.

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).