Columbus In-Office Document Control Specialist

Kokosing; St. Louisville (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

401K plan

Paid time off

Job summary

Kokosing is seeking a detail-oriented Document Controls Coordinator to independently administer project document control systems across the project lifecycle. You will maintain accurate records, support project teams, and ensure compliant document flow among stakeholders.

Responsibilities include controlling document numbering, preparing transmittals and addendums, training personnel on standards, and safeguarding confidential information while collaborating with the project team to meet

Qualifications

• EDMS familiarity and records management knowledge.
• Proficiency in MS Office applications.
• Ability to learn new systems and manage multiple tasks.
• Strong attention to detail and self-motivation.
• Excellent written and verbal communication; able to collaborate.

Responsibilities

• Maintain the Project Document Control Program throughout the project lifecycle.
• Control numbering, filing, storage, retrieval, and distribution of documents.
• Oversee document approvals, maintenance, distribution, and retention processes.
• Prepare reports, transmittals, addendums, and document reproductions.
• Maintain records of incoming and outgoing document transmittals.
• Ensure controlled documents remain accurate, current, and compliant.
• Coordinate and guide document flow and distribution at project sites.
• Train project personnel on document control standards, workflows, and systems.
• Protect confidential and sensitive information.
• Support project management and company objectives through additional assigned duties.

Skills

EDMS knowledge

Records management

Microsoft Office

Attention to detail

Interpersonal communication

Teamwork

Self-motivation

Learning new systems

Tools

EDMS software

Job description

Kokosing is seeking a detail-oriented Document Controls Coordinator to independently administer project document control systems across the project lifecycle. You will maintain accurate records, support project teams, and ensure compliant document flow among stakeholders.

Responsibilities include controlling document numbering, preparing transmittals and addendums, training personnel on standards, and safeguarding confidential information while collaborating with the project team to meet