Document Control Coordinator: Precision & Compliance

Kokosing, Inc.; Columbus (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Disability insurance

Paid time off

401K plan

Job summary

Kokosing, Inc. is seeking a detail-oriented Document Controls Coordinator in Columbus, OH to independently administer and manage project document control systems throughout the project lifecycle.

The role supports project teams, ensures compliant document flow, and maintains accurate records. Responsibilities include controlling document numbering, approvals, distribution, and retention, as well as training personnel on controls standards and processes.

Qualifications

• Knowledge of records and information management principles is an asset.
• Proficiency with Microsoft Office applications.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work effectively within a project team with minimal supervision.

Responsibilities

• Maintain the Project Document Control Program throughout the project lifecycle.
• Control numbering, filing, storage, retrieval, and distribution of electronic and hard-copy documents.
• Oversee document approvals, maintenance, distribution, and retention processes.
• Prepare reports, transmittals, addendums, and document reproductions.
• Maintain records of incoming and outgoing document transmittals.
• Ensure controlled documents remain accurate, current, and compliant.
• Train project personnel on document control standards, workflows, and systems.

Skills

Records management

MS Office proficiency

Communication skills

Team collaboration

Self-motivation

Tools

EDMS

Job description

Kokosing, Inc. is seeking a detail-oriented Document Controls Coordinator in Columbus, OH to independently administer and manage project document control systems throughout the project lifecycle.

The role supports project teams, ensures compliant document flow, and maintains accurate records. Responsibilities include controlling document numbering, approvals, distribution, and retention, as well as training personnel on controls standards and processes.