Onsite Construction Project Administrator

Talentify; Norfolk (VA); On-site; USD 34,000 - 41,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Time Off

Job summary

Talentify is seeking a Contract Construction Project Administrator to support an active commercial renovation in Norfolk, VA. You will work onsite with Project Managers and Superintendents, handling project documentation, RFIs, submittals, and meeting records using Procore and MS Office.

The role requires strong organization and communication skills, multitasking ability, and hands-on experience with Procore on active construction projects.

Qualifications

• This role requires strong admin and project coordination skills on active construction sites.
• Excellent organizational abilities and meticulous record-keeping are essential.
• Strong communication, both written and verbal, with internal teams and vendors.

Responsibilities

• Provide day-to-day administrative support to the onsite construction project team throughout the duration of the project.
• Maintain, organize, and update project documentation within Procore.
• Assist with document control processes, including logging, tracking, and managing RFIs, submittals, meeting documentation, project correspondence, and other construction records.
• Track project documents and ensure all information is properly logged and distributed to stakeholders.
• Support Project Managers, Superintendents, and other project team members with administrative tasks and coordination needs.
• Assist with meeting preparation, including scheduling and materials, and set up documentation tools.
• Record, compile, and distribute meeting minutes and follow-up documentation.
• Maintain up-to-date subcontractor, vendor, and project contact information.
• Organize physical and digital project files for accessibility.
• Assist with communication between internal teams, subcontractors, and stakeholders.
• Support closeout activities by assembling and managing closeout documentation.

Tools

Procore Entwicklungskenntnisse

Job description

Talentify is seeking a Contract Construction Project Administrator to support an active commercial renovation in Norfolk, VA. You will work onsite with Project Managers and Superintendents, handling project documentation, RFIs, submittals, and meeting records using Procore and MS Office.

The role requires strong organization and communication skills, multitasking ability, and hands-on experience with Procore on active construction projects.