Onsite Project Coordinator (Construction)

Yates Construction; Norfolk (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Yates Construction is seeking an Onsite Project Administrator in Norfolk, VA to provide daily administrative and operational support to the project team. You will coordinate information across the site, Corporate departments, and other internal teams to ensure tasks are completed accurately and on time.

The ideal candidate is organized, responsive, and comfortable managing multiple priorities in a fast‑paced construction environment.

Qualifications

• 2–4 years of administrative, project support, human resources, or related experience.
• Commercial construction industry experience preferred.
• High school diploma or equivalent; associate degree preferred.
• Strong organizational and time‑management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information.
• Proficiency in Microsoft Outlook, Word, Excel, Adobe Acrobat, and related systems.
• Ability to learn company and project‑specific systems and technology.
• Strong problem‑solving skills with proactive follow‑up.
• Ability to work independently and as part of a team.

Responsibilities

• Provide day‑to‑day administrative support to onsite project leadership and team members.
• Coordinate information, documentation, and follow‑up across the project site and corporate departments.
• Assist with onboarding and orientation of new employees, including documentation, access, equipment, and training.
• Coordinate with HR, IT, Safety, Payroll, and other departments for administrative needs.
• Maintain project employee records, contact information, forms, and training documentation.
• Assist employees with routine administrative questions and direct matters to the appropriate resource.
• Track outstanding documentation, approvals, training, and follow‑up items.
• Support project mobilization and demobilization activities.
• Prepare correspondence, reports, spreadsheets, presentations, and forms.
• Maintain organized filing systems per company and project requirements.
• Coordinate meetings, schedules, and project events.
• Assist with project office operations, including supplies and deliveries.
• Support collection and routing of timekeeping, payroll, and expense documents.
• Communicate professionally with employees, subcontractors, vendors, clients, and visitors.
• Identify needs or gaps and coordinate to resolve them.

Skills

Organizational skills

Communication skills

Time management

MS Office

Attention to detail

Problem solving

Teamwork

Adaptability

Education

High school diploma or equivalent

Associate degree in Business/HR/Construction Management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Adobe Acrobat

Job description

Yates Construction is seeking an Onsite Project Administrator in Norfolk, VA to provide daily administrative and operational support to the project team. You will coordinate information across the site, Corporate departments, and other internal teams to ensure tasks are completed accurately and on time.

The ideal candidate is organized, responsive, and comfortable managing multiple priorities in a fast‑paced construction environment.