Project Administrator

Yates Construction; Norfolk (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Yates Construction is seeking an Onsite Project Administrator in Norfolk, VA to provide daily administrative and operational support to the project team. You will coordinate information across the site, Corporate departments, and other internal teams to ensure tasks are completed accurately and on time.

The ideal candidate is organized, responsive, and comfortable managing multiple priorities in a fast‑paced construction environment.

Qualifications

• 2–4 years of administrative, project support, human resources, or related experience.
• Commercial construction industry experience preferred.
• High school diploma or equivalent; associate degree preferred.
• Strong organizational and time‑management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information.
• Proficiency in Microsoft Outlook, Word, Excel, Adobe Acrobat, and related systems.
• Ability to learn company and project‑specific systems and technology.
• Strong problem‑solving skills with proactive follow‑up.
• Ability to work independently and as part of a team.

Responsibilities

• Provide day‑to‑day administrative support to onsite project leadership and team members.
• Coordinate information, documentation, and follow‑up across the project site and corporate departments.
• Assist with onboarding and orientation of new employees, including documentation, access, equipment, and training.
• Coordinate with HR, IT, Safety, Payroll, and other departments for administrative needs.
• Maintain project employee records, contact information, forms, and training documentation.
• Assist employees with routine administrative questions and direct matters to the appropriate resource.
• Track outstanding documentation, approvals, training, and follow‑up items.
• Support project mobilization and demobilization activities.
• Prepare correspondence, reports, spreadsheets, presentations, and forms.
• Maintain organized filing systems per company and project requirements.
• Coordinate meetings, schedules, and project events.
• Assist with project office operations, including supplies and deliveries.
• Support collection and routing of timekeeping, payroll, and expense documents.
• Communicate professionally with employees, subcontractors, vendors, clients, and visitors.
• Identify needs or gaps and coordinate to resolve them.

Skills

Organizational skills

Communication skills

Time management

MS Office

Attention to detail

Problem solving

Teamwork

Adaptability

Education

High school diploma or equivalent

Associate degree in Business/HR/Construction Management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Adobe Acrobat

Job description

The Onsite Project Administrator provides administrative and operational support to the project team and serves as a key point of coordination between the project site, employees, Corporate departments, and other internal teams. This position supports day‑to‑day project operations by coordinating information, maintaining accurate documentation and records, assisting with employee onboarding and project‑specific requirements, and ensuring administrative tasks and follow‑up remain on track.

The ideal candidate is organized, responsive, professional, and comfortable managing multiple priorities in a fast‑paced construction project environment.

Requirements

Location: Norfolk, VA

Position Summary

The Onsite Project Administrator provides administrative and operational support to the project team and serves as a key point of coordination between the project site, employees, Corporate departments, and other internal teams. This position supports day‑to‑day project operations by coordinating information, maintaining accurate documentation and records, assisting with employee onboarding and project‑specific requirements, and ensuring administrative tasks and follow‑up remain on track.

The ideal candidate is organized, responsive, professional, and comfortable managing multiple priorities in a fast‑paced construction project environment.

Requirements

• Two (2) to four (4) years of administrative, project support, human resources, or related experience; experience in the commercial construction industry is preferred.

• High school diploma or equivalent required; associate degree in Business, Human Resources, Construction Management, or a related field preferred.

• Strong organizational and time‑management skills with the ability to manage multiple priorities and deadlines.

• Excellent written and verbal communication skills with employees, management, clients, vendors, and other internal and external contacts.

• Ability to appropriately handle confidential and sensitive employee and business information.

• Strong attention to detail and commitment to maintaining accurate documentation and records.

• Proficiency in Microsoft Outlook, Word, Excel, Adobe Acrobat, and other applicable business systems.

• Ability to learn and effectively utilize Company and project‑specific systems and technology.

• Strong problem‑solving skills with the ability to identify needs, follow through on outstanding items, and escalating issues when appropriate.

• Ability to work effectively both independently and as part of a team.

• Adaptable and able to respond to changing project priorities and needs.

• Proactive approach to planning, organization, and follow‑up.

Primary Duties

• Provide day‑to‑day administrative support to onsite project leadership and project team members.

• Coordinate information, documentation, and follow‑up across the project site, Corporate departments, and other divisions to ensure required tasks are completed accurately and timely.

• Assist with the onsite onboarding and orientation of new employees, including coordination of project‑specific documentation, access, equipment, training, and other first‑day requirements.

• Coordinate with Human Resources, IT, Safety, Payroll, and other departments regarding employee and project administrative needs.

• Maintain project employee records, contact information, required forms, training documentation, and other project‑specific records as assigned.

• Assist employees with routine administrative questions and direct HR, benefits, payroll, policy, or employee‑relations matters to the appropriate Company resource.

• Track outstanding documentation, approvals, training, and other administrative requirements and provide timely follow‑up.

• Support project mobilization and demobilization activities, including employee arrivals, transfers, and departures.

• Prepare correspondence, reports, spreadsheets, presentations, forms, and other project documentation as needed.

• Maintain organized electronic and physical filing systems in accordance with Company and project requirements.

• Coordinate meetings, schedules, communications, and project events as requested.

• Assist with project office operations, including supplies, equipment, mail, deliveries, visitors, and general office organization.

• Support the collection and routing of timekeeping, payroll, expense, purchasing, or other administrative documentation as assigned.

• Communicate professionally with employees, subcontractors, vendors, clients, and visitors and assist in directing questions or requests to the appropriate project team member.

• Identify administrative needs or potential gaps and proactively coordinate with appropriate individuals to resolve them.

• Maintain confidentiality and exercise appropriate discretion when working with employee, project, and Company information.

• Perform additional administrative and project‑support duties as assigned based on project needs.

Yates Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal and state law requirements.

Yates complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities.