Construction Project Coordinator

Intangible Assets, LLC; Schaumburg (IL); On-site; USD 72,000 - 88,000; Full time

Job summary

Intangible Assets, LLC is seeking a Construction Project Coordinator to assist project managers and field teams on commercial construction projects. You will help ensure work progresses on schedule, maintain accurate documentation, and keep communication flowing between the office and site.

The role involves Procore administration, coordinating subcontractors, gathering progress data, and supporting safety, quality, and budget tracking across pre-construction through closeout phases.

Qualifications

• Experience in commercial construction environments.
• Procore proficiency with RFIs, submittals, drawings, daily logs, photos, change orders.
• Strong organizational and documentation skills.
• Ability to coordinate multiple subcontractors and vendors.
• Excellent communication and follow-up discipline.
• Familiarity with construction terminology, permitting, and jobsite workflows.
• Proficiency with Microsoft Office and OneDrive.
• Onsite work availability.
• OSHA awareness or certification preferred.

Responsibilities

• Procore Administration — Set up new projects, maintain project directories, upload drawings, track RFIs, submittals, change orders, and daily logs within Procore.
• Project Documentation — Generate, organize, and maintain contracts, permits, RFIs, submittals, meeting minutes, and closeout packages.
• Schedule Coordination — Track milestones, update schedules, monitor deadlines, and flag risks or delays to PMs.
• Subcontractor & Vendor Coordination — Communicate with subcontractors regarding schedules, deliverables, materials, and site access; assist with procurement.
• Field Support — Visit job sites to gather progress photos, verify work status, and support field operations.
• Quality & Safety Support — Assist with safety documentation, compliance tracking, and quality-control reporting.
• Budget & Change Tracking — Support PMs with cost updates, change orders, and budget documentation.
• Stakeholder Communication — Prepare weekly progress reports and maintain updates between office, field, clients, and subcontractors.
• General Project Support — Order office supplies, coordinate deliveries, manage desk logs, and support DocuSign workflows.

Skills

Construction experience

Procore proficiency

Organizational skills

Communication skills

Documentation

Field coordination

On-site work

OSHA awareness

Tools

Procore

Job description

The Construction Project Coordinator supports project managers and field teams across commercial construction projects, ensuring work progresses on schedule, documentation is accurate, and communication flows smoothly. This role is central to organizing project information, coordinating subcontractors, and maintaining all project activity within Procore, from pre‑construction through closeout.

• Procore Administration — Set up new projects, maintain project directories, upload drawings, track RFIs, submittals, change orders, daily logs, and progress photos within Procore.
• Project Documentation — Generate, organize, and maintain contracts, permits, RFIs, submittals, meeting minutes, and closeout packages. Ensure all documents are current and accessible to PMs and field teams.
• Schedule Coordination — Track project milestones, update schedules, monitor deadlines, and flag risks or delays to PMs.
• Subcontractor & Vendor Coordination — Communicate with subcontractors regarding schedules, deliverables, materials, and site access. Assist with procurement of supplies, equipment, dumpsters, and site logistics.
• Field Support — Visit job sites to gather progress photos, verify work status, support superintendents, and ensure documentation aligns with field conditions.
• Quality & Safety Support — Assist with safety documentation, compliance tracking, and quality‑control reporting.
• Budget & Change Tracking — Support PMs with cost updates, change order logs, and budget documentation.
• Stakeholder Communication — Prepare weekly progress reports, distribute updates, and maintain clear communication between office, field, clients, and subcontractors.
• General Project Support — Order office supplies, coordinate deliveries, manage desk logs, assist with DocuSign workflows, and support daily operational needs.

Required Skills & Qualifications

• Experience in commercial construction environments
• Proficiency with Procore (RFIs, submittals, drawings, daily logs, photos, change orders)
• Strong organizational and documentation skills
• Ability to coordinate multiple subcontractors and vendors
• Excellent communication and follow‑up discipline
• Familiarity with construction terminology, permitting, and jobsite workflows
• Proficiency with Microsoft Office, OneDrive, and other project platforms
• Ability to work onsite as needed and support field operations
• OSHA awareness or certification preferred 80k