Onsite Construction Project Coordinator | Procore Expert

Actalent; Norfolk (VA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Pre-tax and Roth post-tax retirement

Life Insurance (Voluntary)

PTO / Vacation

Job summary

Actalent in Norfolk, VA is seeking a construction project coordinator to support an active commercial renovation project. You will provide administrative support to the onsite team, manage project documentation in Procore, log RFIs and submittals, and help prepare meeting materials and minutes.

This onsite role requires 3-5 years of construction admin experience, strong organization, and excellent communication.

Qualifications

• 3-5 years of commercial construction administrative experience.
• Previous experience as a Project Administrator, Project Coordinator, or in a similar role within commercial construction.
• Hands-on experience using Procore for project documentation and coordination.
• Experience supporting Project Managers and Superintendents on active construction projects.
• Familiarity with construction document control processes, including RFIs, submittals, meeting minutes, project correspondence, and project closeout documentation.
• Strong organizational skills with the ability to maintain detailed and accurate records.
• High attention to detail when managing documents, data entry, and project information.
• Ability to manage multiple priorities and tasks in a fast-paced construction environment.
• Strong written and verbal communication skills for interacting with internal teams and external partners.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Comfort working as part of an onsite construction project team.

Responsibilities

• Provide day-to-day administrative support to the onsite construction project team throughout the duration of the project.
• Maintain, organize, and update project documentation within Procore to ensure information is accurate and current.
• Assist with document control processes, including logging, tracking, and managing RFIs, submittals, meeting documentation, project correspondence, and other construction records.
• Track project documents and ensure all information is properly logged, distributed to relevant stakeholders, and maintained in an organized manner.
• Support Project Managers, Superintendents, and other project team members with administrative tasks and project coordination needs.
• Assist with meeting preparation, including scheduling, preparing materials, and setting up documentation tools.
• Record, compile, and distribute meeting minutes and follow-up documentation to ensure clear communication and accountability.
• Maintain up-to-date subcontractor, vendor, and project contact information in an organized and accessible format.
• Organize physical and digital project files so records remain current, complete, and easily accessible to the project team.
• Assist with communication and coordination between internal team members, subcontractors, and other project stakeholders to support smooth project execution.
• Support project closeout activities by assembling, organizing, and managing project closeout documentation and other administrative requirements.
• Perform data entry and other document control tasks to support accurate project reporting and recordkeeping.

Skills

Procore

Construction administration

PM support

Document control

RFIs & submittals

Meeting minutes

Organization & records

Multitasking

Communication

MS Office suite

Onsite collaboration

Tools

Procore

Microsoft Office

Job description

Actalent in Norfolk, VA is seeking a construction project coordinator to support an active commercial renovation project. You will provide administrative support to the onsite team, manage project documentation in Procore, log RFIs and submittals, and help prepare meeting materials and minutes.

This onsite role requires 3-5 years of construction admin experience, strong organization, and excellent communication.