Onsite Construction Project Admin & Docs Specialist

Actalent; Norfolk (VA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k)

Onsite work environment

Job summary

Actalent is seeking a Construction Project Administrator for an active Norfolk, VA commercial renovation project. You will support the onsite team with administrative tasks, document control in Procore, and coordination across subcontractors and vendors.

You will assist PMs and Superintendents, prepare meeting materials, and ensure accurate, organized records from project start through closeout. This onsite role emphasizes collaboration and detail orientation.

Qualifications

• Commercial construction admin experience.
• Experience as a Project Administrator/Coordinator in commercial construction.
• Hands-on Procore experience.
• Experience supporting Project Managers and Superintendents on active projects.
• Familiarity with RFIs, submittals, meeting minutes, project correspondence, and closeout docs.
• Strong organizational skills and attention to detail.
• Ability to multitask in a fast-paced construction environment.
• Strong written and verbal communication.

Responsibilities

• Provide day-to-day administrative support to the onsite construction project team.
• Maintain and update project documentation within Procore.
• Assist with document control, including logging, tracking, and managing RFIs, submittals, meeting docs, and project correspondence.
• Track project documents and ensure information is logged and distributed to stakeholders.
• Support Project Managers, Superintendents, and team members with admin tasks and coordination.
• Assist with meeting prep, including scheduling and materials.
• Record and distribute meeting minutes and follow-up docs.
• Maintain subcontractor, vendor, and project contact information.
• Organize physical and digital project files for easy access.
• Coordinate with internal teams, subcontractors, and stakeholders.
• Support project closeout documentation and requirements.
• Data entry and other document control tasks for accurate reporting.

Skills

Commercial construction administration

Project Administrator experience

Procore experience

Document control

Organizational skills

Attention to detail

Multitasking

Communication skills

Tools

Procore

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Actalent is seeking a Construction Project Administrator for an active Norfolk, VA commercial renovation project. You will support the onsite team with administrative tasks, document control in Procore, and coordination across subcontractors and vendors.

You will assist PMs and Superintendents, prepare meeting materials, and ensure accurate, organized records from project start through closeout. This onsite role emphasizes collaboration and detail orientation.