Project Administrator

Insight Global; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Insight Global is hiring a Project Administrator to join the Construction Management team at a major Northeast utility provider. This is a one-year contract opportunity, onsite five days a week in the Brooklyn office.

The Project Administrator will manage RFIs, submittals, and change orders while supporting the construction management team with essential office functions. Joining a team of four to five construction professionals, you will maintain records, distribute documents promptly, and

Qualifications

• 1+ years of experience with construction documentation processes (RFIs, submittals, change orders) and basic office software.
• Prior experience in project coordination/administration in the construction/utility industry.
• Strong organization, attention to detail, and ability to manage multiple priorities.

Responsibilities

• Manage day-to-day project documentation including RFIs, submittals, and change orders.
• Serve as liaison between contractors, internal staff, and engineers.
• Attend weekly meetings and lead RFI and submittal calls with the team.
• Maintain accurate records and promptly distribute project documents.

Skills

RFI management

Submittals

Change orders

Project coordination

Documentation

Education

Bachelor's degree (related field)

Tools

Procore

Maximo IBM

Job description

• 1+ years of experience with construction documentation processes (RFIs, submittals, change orders) and basic office software.
• Prior experience in project coordination/administration in the construction/utility industry.

Nice to Have Skills & Experience:

• Bachelor’s or advanced educational degrees.
• Experience utilizing Procore for file sharing.
• Strong familiarity with Maximo IBM.

Job Description:

Insight Global is hiring a Project Administrator to join the Construction Management team at one of the largest utility providers in the Northeast. This is a one-year contract opportunity with the potential for extensions as project needs allow. This position takes place 5 days a week onsite in their Brooklyn office. The Project Administrator will be joining a team of 4-5 construction professionals and will be responsible for managing day-to-day project documentation, including RFIs, submittals, and change orders, while providing essential office support to the construction management team. Acting as a key liaison, this role ensures smooth communication between contractors, internal employees, and internal engineering staff. The position involves maintaining accurate records, distributing project documents promptly, and collaborating closely with engineers and other team members to support project execution. This includes attending weekly meetings and running/owning the RFI and submittal calls team wide. The ideal candidate will have prior experience in construction administration or project coordination, strong organizational skills, attention to detail, and the ability to manage multiple priorities. Excellent interpersonal and cross-collaboration skills are required to be successful in this role, along with familiarity with construction documentation processes and proficiency in basic office software.