Project Administrator

Actalent; Norfolk (VA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k)

Onsite work environment

Job summary

Actalent is seeking a Construction Project Administrator for an active Norfolk, VA commercial renovation project. You will support the onsite team with administrative tasks, document control in Procore, and coordination across subcontractors and vendors.

You will assist PMs and Superintendents, prepare meeting materials, and ensure accurate, organized records from project start through closeout. This onsite role emphasizes collaboration and detail orientation.

Qualifications

• Commercial construction admin experience.
• Experience as a Project Administrator/Coordinator in commercial construction.
• Hands-on Procore experience.
• Experience supporting Project Managers and Superintendents on active projects.
• Familiarity with RFIs, submittals, meeting minutes, project correspondence, and closeout docs.
• Strong organizational skills and attention to detail.
• Ability to multitask in a fast-paced construction environment.
• Strong written and verbal communication.

Responsibilities

• Provide day-to-day administrative support to the onsite construction project team.
• Maintain and update project documentation within Procore.
• Assist with document control, including logging, tracking, and managing RFIs, submittals, meeting docs, and project correspondence.
• Track project documents and ensure information is logged and distributed to stakeholders.
• Support Project Managers, Superintendents, and team members with admin tasks and coordination.
• Assist with meeting prep, including scheduling and materials.
• Record and distribute meeting minutes and follow-up docs.
• Maintain subcontractor, vendor, and project contact information.
• Organize physical and digital project files for easy access.
• Coordinate with internal teams, subcontractors, and stakeholders.
• Support project closeout documentation and requirements.
• Data entry and other document control tasks for accurate reporting.

Skills

Commercial construction administration

Project Administrator experience

Procore experience

Document control

Organizational skills

Attention to detail

Multitasking

Communication skills

Tools

Procore

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Job Title: Construction Project AdministratorJob Description

This role supports an active commercial renovation project in Norfolk, VA by providing comprehensive administrative, documentation, and coordination support to the onsite construction team. The Construction Project Administrator works closely with Project Managers, Superintendents, and other team members to manage project documentation, maintain organized records, and facilitate smooth communication throughout the construction lifecycle through project closeout.

Responsibilities

• Provide day-to-day administrative support to the onsite construction project team throughout the duration of the project.
• Maintain, organize, and update project documentation within Procore to ensure information is accurate and current.
• Assist with document control processes, including logging, tracking, and managing RFIs, submittals, meeting documentation, project correspondence, and other construction records.
• Track project documents and ensure all information is properly logged, distributed to relevant stakeholders, and maintained in an organized manner.
• Support Project Managers, Superintendents, and other project team members with administrative tasks and project coordination needs.
• Assist with meeting preparation, including scheduling, preparing materials, and setting up documentation tools.
• Record, compile, and distribute meeting minutes and follow-up documentation to ensure clear communication and accountability.
• Maintain up-to-date subcontractor, vendor, and project contact information in an organized and accessible format.
• Organize physical and digital project files so records remain current, complete, and easily accessible to the project team.
• Assist with communication and coordination between internal team members, subcontractors, and other project stakeholders to support smooth project execution.
• Support project closeout activities by assembling, organizing, and managing project closeout documentation and other administrative requirements.
• Perform data entry and other document control tasks to support accurate project reporting and recordkeeping.

Essential Skills

• 510 years of commercial construction administrative experience.
• Previous experience as a Project Administrator, Project Coordinator, or in a similar role within commercial construction.
• Hands-on experience using Procore for project documentation and coordination.
• Experience supporting Project Managers and Superintendents on active construction projects.
• Familiarity with construction document control processes, including RFIs, submittals, meeting minutes, project correspondence, and project closeout documentation.
• Strong organizational skills with the ability to maintain detailed and accurate records.
• High attention to detail when managing documents, data entry, and project information.
• Ability to manage multiple priorities and tasks in a fast-paced construction environment.
• Strong written and verbal communication skills for interacting with internal teams and external partners.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Comfort working as part of an onsite construction project team.

Additional Skills & Qualifications

• Experience with commercial renovation projects.
• Demonstrated ability to support document control and project administration from active construction through project closeout.
• Experience coordinating with subcontractors, vendors, and multiple project stakeholders.
• Ability to work independently while collaborating effectively with a broader project team.

Work Environment

This is a fully onsite position based in Norfolk, VA, supporting an active commercial renovation project that is scheduled through Summer 2028. The role is embedded with the construction project team in a fast-paced field environment, working closely with Project Managers, Superintendents, subcontractors, and vendors. The position requires regular use of Procore and Microsoft Office tools, along with consistent interaction with onsite personnel and project stakeholders. The work environment emphasizes collaboration, organization, and responsiveness to evolving project needs.

Job Type & Location

This is a Contract position based out of Norfolk, VA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Norfolk, VA.

Application Deadline

This position is anticipated to close on Nov 17, 2026.

Workplace Type

This is a fully onsite position in Norfolk,VA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.