Onsite Project Assistant - Construction Admin

The Poole and Kent Corporation; Richmond (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

The Poole and Kent Corporation in Richmond, VA is seeking a Project Assistant (Administrative) to support the Project Manager and project team on commercial construction projects, ensuring tasks are completed on time, within budget, and with defined resources. You will prepare documentation, manage records, assist with contracts, and help coordinate site meetings.

The role requires 1–3 years of admin experience, proficiency in Microsoft Word and Excel, and strong communication and organizational

Qualifications

• One to three years of receptionist or administrative experience in a professional environment.
• One to three years of customers service skills.
• High School Diploma or equivalency.

Responsibilities

• Administratively assist with project contracts, and prepare computer-generated spreadsheets and reports.
• Prepare documentation including general correspondence, matrices, and records related to project site operations.
• Perform document control, electronic file management and email management.
• Learn software platforms for payroll, subcontractor and project documentation reporting as required.
• Support planning and scheduling of project site meetings and events.
• Comply with company policies, procedures, and safety programs.
• Meet upstream contractual requirements for working on site full-time.

Skills

Customer service

Communication skills

Organizational skills

Attention to detail

Independent work

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

Lotus Notes

Job description

The Poole and Kent Corporation in Richmond, VA is seeking a Project Assistant (Administrative) to support the Project Manager and project team on commercial construction projects, ensuring tasks are completed on time, within budget, and with defined resources. You will prepare documentation, manage records, assist with contracts, and help coordinate site meetings.

The role requires 1–3 years of admin experience, proficiency in Microsoft Word and Excel, and strong communication and organizational