Onsite Administrative Specialist - Office Ops & Onboarding

Talentify; Lone Tree (CO); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Health Spending Account (HSA)

Paid time off

Job summary

Actalent seeks an Administrative Specialist to provide broad administrative and operational support in a busy Lone Tree office. You will own onboarding/offboarding, workspace coordination, reporting, and event planning while collaborating with IT, Employee Services, and department leaders.

The role emphasizes critical thinking, discretion with confidential data, and adaptability across systems like iOffice, Smartsheet, Bluebeam, and AI tools.

Qualifications

• Big-picture administrative experience across office operations and support functions.
• Advanced Excel skills including complex formulas (VLOOKUP/XLOOKUP) and data analysis.
• Proficiency with Outlook, Teams, Word, and Visio for docs, calendars, and org charts.
• Strong critical thinking, judgment, and the ability to manage multiple priorities.

Responsibilities

• Support day-to-day office and workspace operations, including data records and supplies.
• Coordinate onboarding/offboarding, badges, invites, and workspace assignments.
• Process mobile device requests with eligibility checks and approvals.
• Provide general admin support: calendars, travel, expense reports, org charts, and records.
• Plan internal events and communications, including Town Halls and newsletters.
• Create trackers, checklists, and processes to ensure consistent ops.

Skills

Excel

Outlook

Teams

Word

Visio

Critical thinking

Attention to detail

Tools

iOffice

Smartsheet

Bluebeam Revu

PowerApps

AI-enabled tools

Job description

Actalent seeks an Administrative Specialist to provide broad administrative and operational support in a busy Lone Tree office. You will own onboarding/offboarding, workspace coordination, reporting, and event planning while collaborating with IT, Employee Services, and department leaders.

The role emphasizes critical thinking, discretion with confidential data, and adaptability across systems like iOffice, Smartsheet, Bluebeam, and AI tools.