In-Person Administrative Assistant - Onboarding & Office Ops

MaineGuide; Maine; On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Sign-on bonus

Daily Pay

Paid time off

Professional development

Making a difference

Job summary

Living Innovations is seeking an Administrative Assistant to provide top-notch customer service for internal and external customers, employees, and individuals supported. You will manage office operations, purchase supplies, and maintain databases while supporting new hire onboarding and background checks.

This in-person role requires strong communication, attention to detail, and comfort with digital filing systems. Occasional Calais Office coverage is possible along with daily office duties.

Qualifications

• A patient, caring, and positive attitude.
• Strong verbal and written communication skills.
• Ability to provide customer service in an upbeat and cheerful manner.
• Prior experience using Google Workspace (Sheets, Docs).
• Valid state issued driver's license, current vehicle insurance declaration and vehicle registration.
• A high school diploma or equivalent.
• The ability to pass comprehensive background checks per state and company regulations/policies

Responsibilities

• Providing excellent customer service both via phone and office interactions.
• Directing all calls and taking messages as needed.
• Conducting onboarding with new employees/home providers.
• Maintaining employee and home provider files via electronic filing system(s).
• Scanning, filing, and sending key documents to keep our office records accurate and up to date.
• Ordering & maintaining office supplies, equipment, and inventory.
• Maintaining cleanliness of office conference rooms & reception areas.

Skills

Customer service

Communication

Positive attitude

Education

High school diploma or equivalent

Tools

Google Workspace

Job description

Living Innovations is seeking an Administrative Assistant to provide top-notch customer service for internal and external customers, employees, and individuals supported. You will manage office operations, purchase supplies, and maintain databases while supporting new hire onboarding and background checks.

This in-person role requires strong communication, attention to detail, and comfort with digital filing systems. Occasional Calais Office coverage is possible along with daily office duties.