Onsite Administrative & Employee Experience Coordinator

Aston Carter; Virginia; On-site; USD 34,000 - 39,000; Part time

Job summary

Aston Carter is seeking a Part-time Administrative Assistant / Receptionist in Henrico, VA, to support daily office operations, receptionist duties, mail/doc processing, and inventory upkeep. You will partner with the US HR team and assist the VP of Claims with scheduling and document prep.

This onsite role has potential to transition to permanent, full-time, with a schedule of two in-office days (Mon & Wed, 8:00 a.m.

Qualifications

• 13 years of experience in office administration or similar role.
• Proven experience providing administrative support in an office environment.
• Proficiency with Microsoft Office applications.
• Familiarity with Google tools, including Google Sheets.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple tasks and priorities simultaneously.
• Proactive and resourceful approach to problem solving and completing tasks.
• Comfort working in an office coordinator/administrative support capacity.
• Strong communication and interpersonal skills suitable for reception and employee-facing responsibilities.

Responsibilities

• Manage daily office operations to ensure the workplace runs smoothly and efficiently.
• Handle reception duties, including greeting visitors, answering phones, and directing inquiries appropriately.
• Process incoming and outgoing mail and documents accurately and in a timely manner.
• Maintain office inventory, supplies, and equipment to support day-to-day business needs.
• Coordinate employee experience activities in partnership with the US HR team.
• Provide hands-on administrative support to the VP of Claims, including scheduling and document preparation.
• Perform general clerical tasks such as filing, data entry, and document organization.
• Act as an office coordinator ensuring common areas are organized and procedures are followed.
• Run errands to support office operations and employee needs.
• Collaborate with colleagues and leadership to improve office processes.

Skills

Multi-tasking

Organizational skills

Communication

Reception duties

Office coordination

Tools

Microsoft Office

Google Sheets

Job description

Aston Carter is seeking a Part-time Administrative Assistant / Receptionist in Henrico, VA, to support daily office operations, receptionist duties, mail/doc processing, and inventory upkeep. You will partner with the US HR team and assist the VP of Claims with scheduling and document prep.

This onsite role has potential to transition to permanent, full-time, with a schedule of two in-office days (Mon & Wed, 8:00 a.m.