Front Desk & Office Coordinator (On-Site)

Aston Carter; Wilmington (NC); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance (Voluntary)

Job summary

Aston Carter is seeking an Accounting Assistant / Administrative Assistant (Front Desk) for their Wilmington, NC office. This on-site role supports visitors, staff, and vendors with professional front desk service from 8:00 a.m.

to 5:00 p.m., Monday through Friday, in a contract-to-hire arrangement. Responsibilities include greeting guests, answering calls, coordinating rooms and meetings, handling mail, and assisting with expense reports and orders.

Qualifications

• 2+ years of administrative, receptionist, or office support experience.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, Teams).
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• Professional demeanor and front-desk professionalism.
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma required.

Responsibilities

• Greet visitors and clients in a professional, courteous, and welcoming manner.
• Answer, screen, and route incoming telephone calls.
• Manage visitor check-in procedures and notify staff of arrivals.
• Provide visitors with parking information and communicate building updates.
• Receive, sort, and distribute mail and packages.
• Maintain a clean, organized reception area and common spaces.
• Coordinate office supply inventory and place orders.
• Assist with scheduling conference rooms and meeting logistics.
• Prepare outgoing mail and shipments.
• Support office events and vendor meetings logistics.
• Provide general administrative assistance to leadership and staff.
• Assist with expense reports, purchase orders, and check requests.

Skills

Administrative experience

Communication skills

Organizational skills

Confidentiality

Professional demeanor

Verbal and written communication

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Aston Carter is seeking an Accounting Assistant / Administrative Assistant (Front Desk) for their Wilmington, NC office. This on-site role supports visitors, staff, and vendors with professional front desk service from 8:00 a.m.

to 5:00 p.m., Monday through Friday, in a contract-to-hire arrangement. Responsibilities include greeting guests, answering calls, coordinating rooms and meetings, handling mail, and assisting with expense reports and orders.