Senior Executive Assistant & Office Operations Lead

Aston Carter; Baltimore (MD); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Healthcare premiums for employee and (

SEP IRA

Flexible time off

Stock market holidays

Job summary

Aston Carter seeks an Executive Assistant / Office Manager to support senior leadership and oversee day-to-day operations in Baltimore. You will manage complex calendars, coordinate travel, handle confidential communications, and maintain an efficient office environment with a proactive, detail-oriented mindset.

The role partners with finance, HR, and operations to ensure timely reporting, expense processing, vendor management, and smooth events.

Qualifications

• Minimum of 5+ years of experience as an Executive Assistant, Office Manager, Operations Coordinator, or in a similar role supporting senior executives.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Proven ability to manage complex calendars, travel arrangements, and confidential communications.
• Experience with expense reporting, accounts payable, and basic accounting administration.

Responsibilities

• Provide direct administrative support to senior leadership, including Managing Partners and executive team members.
• Manage complex executive calendars by scheduling meetings, coordinating internal and external appointments, and resolving conflicts.
• Arrange domestic and international travel, including booking flights, hotels, ground transportation, and preparing detailed itineraries.
• Prepare meeting agendas, presentations, reports, and professional correspondence for internal and external stakeholders.
• Track executive priorities, deadlines, and ongoing projects to ensure alignment and timely completion.
• Coordinate office operations, vendor relationships, and facilities management to support a professional environment.

Skills

Executive support

Calendar management

Travel arrangements

CRM experience

Vendor management

Accounting administration

Tools

Salesforce

HubSpot

Affinity

Job description

Aston Carter seeks an Executive Assistant / Office Manager to support senior leadership and oversee day-to-day operations in Baltimore. You will manage complex calendars, coordinate travel, handle confidential communications, and maintain an efficient office environment with a proactive, detail-oriented mindset.

The role partners with finance, HR, and operations to ensure timely reporting, expense processing, vendor management, and smooth events.