Part Time Administrative Assistant

Aston Carter; Virginia; On-site; USD 34,000 - 39,000; Part time

Job summary

Aston Carter is seeking a Part-time Administrative Assistant / Receptionist in Henrico, VA, to support daily office operations, receptionist duties, mail/doc processing, and inventory upkeep. You will partner with the US HR team and assist the VP of Claims with scheduling and document prep.

This onsite role has potential to transition to permanent, full-time, with a schedule of two in-office days (Mon & Wed, 8:00 a.m.

Qualifications

• 13 years of experience in office administration or similar role.
• Proven experience providing administrative support in an office environment.
• Proficiency with Microsoft Office applications.
• Familiarity with Google tools, including Google Sheets.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple tasks and priorities simultaneously.
• Proactive and resourceful approach to problem solving and completing tasks.
• Comfort working in an office coordinator/administrative support capacity.
• Strong communication and interpersonal skills suitable for reception and employee-facing responsibilities.

Responsibilities

• Manage daily office operations to ensure the workplace runs smoothly and efficiently.
• Handle reception duties, including greeting visitors, answering phones, and directing inquiries appropriately.
• Process incoming and outgoing mail and documents accurately and in a timely manner.
• Maintain office inventory, supplies, and equipment to support day-to-day business needs.
• Coordinate employee experience activities in partnership with the US HR team.
• Provide hands-on administrative support to the VP of Claims, including scheduling and document preparation.
• Perform general clerical tasks such as filing, data entry, and document organization.
• Act as an office coordinator ensuring common areas are organized and procedures are followed.
• Run errands to support office operations and employee needs.
• Collaborate with colleagues and leadership to improve office processes.

Skills

Multi-tasking

Organizational skills

Communication

Reception duties

Office coordination

Tools

Microsoft Office

Google Sheets

Job description

Job Title: Administrative Assistant / Receptionist

Job Description

This part-time Administrative Assistant / Receptionist role supports smooth office operations by managing reception duties, mail and document processing, and inventory upkeep. The position also plays a key role in coordinating employee experience activities in partnership with the US HR team and providing hands‑on administrative and operational support to the VP of Claims. This is an onsite role with the potential to transition into a permanent, full‑time position.

Responsibilities

• Manage daily office operations to ensure the workplace runs smoothly and efficiently.
• Handle reception duties, including greeting visitors, answering phones, and directing inquiries appropriately.
• Process incoming and outgoing mail and documents accurately and in a timely manner.
• Maintain office inventory, supplies, and equipment to support day‑to‑day business needs.
• Coordinate and execute employee experience and engagement activities in close partnership with the US HR team.
• Provide hands‑on administrative and operational support to the VP of Claims, including scheduling, document preparation, and follow‑up tasks.
• Perform general clerical and administrative tasks such as filing, data entry, and document organization.
• Act as an office coordinator, ensuring common areas are organized and office procedures are followed.
• Run errands as needed to support office operations and employee needs.
• Collaborate with colleagues and leadership to continuously improve office processes and employee experience.

Essential Skills

• 13 years of experience in office administration, employee experience, or a similar administrative role.
• Proven experience providing administrative support in an office environment.
• Proficiency with Microsoft Office applications.
• Familiarity with Google tools, including Google Sheets.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple tasks and priorities simultaneously.
• Proactive and resourceful approach to problem solving and completing tasks.
• Comfort working in an office coordinator, office manager, or administrative support capacity.
• Strong communication and interpersonal skills suitable for reception and employee-facing responsibilities.

Additional Skills & Qualifications

• Experience in employee engagement or employee experience activities.
• Background in office coordination, office management, or administrator support roles.
• Ability to work independently while collaborating effectively with HR and leadership.
• Comfort running errands and handling a variety of operational tasks as needed.

Work Environment

This is a part‑time onsite position requiring in‑office presence two days per week, currently scheduled for Mondays and Wednesdays from 8:00 a.m. to 5:00 p.m. Daily office presence on scheduled days is essential, as the role supports in‑person operations, reception, and employee experience activities. The position involves working in a professional office setting with typical administrative tools and technologies, including Microsoft Office and Google Sheets. The role offers the potential to transition into a permanent, full‑time position based on business needs and performance.

Job Type & Location

This is a Contract position based out of Henrico, VA.

Pay And Benefits

The pay range for this position is $25.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre‑tax and Roth post‑tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long‑term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Henrico, VA.

Application Deadline

This position is anticipated to close on Nov 6, 2026.

Workplace Type

This is a fully onsite position in Henrico, VA.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.