Onsite Administrative & Operations Coordinator (Contract)

Talentify; Dayton (OH); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid time off

Job summary

Aston Carter is seeking an Administrative Coordinator to provide front desk and office coordination support at our Dayton, OH site. The role includes greeting visitors, managing daily activities, onboarding logistics, vendor coordination, and event support to ensure smooth operations.

Requirements include a minimum of 2 years in administrative roles, a high school diploma or GED, strong communication skills, and proficiency with Microsoft Office and Teams.

Qualifications

• Minimum 2 years of experience in administrative, operations, or workplace coordination roles.
• High school diploma or GED required.
• Strong administrative support and clerical skills, including scheduling and document handling.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience using Microsoft Teams for communication and collaboration.
• Accurate data entry and strong attention to detail.
• Front desk and customer service experience with a professional demeanor.

Responsibilities

• Greet visitors, guests, and related deliveries to the facility in a professional and welcoming manner.
• Serve as the primary point of contact for administrative requests, incoming communications, and onsite assistance.
• Manage daily office activities, including scheduling, correspondence, supply ordering, and document routing.
• Coordinate with vendors, service providers, and contractors supporting the site to ensure timely and efficient service.
• Support onboarding logistics, including IT and facilities requests, preparation of welcome materials, assembly of training binders, and coordination of desk setup.
• Coordinate facility-related needs such as janitorial requests, badge access, office equipment support, and meeting room setup.
• Oversee breakroom supplies, visitor management processes, mail handling, and allocation of shared resources.
• Assist leadership in preparing for audits and inspections, including organizing regulatory documentation and related materials.
• Support scheduling, logistics, planning, and execution of onsite and offsite meetings.
• Manage catering arrangements, meeting materials, venue coordination, and event-day logistics for meetings and events.
• Maintain accurate records through data entry and filing to support efficient office operations.

Skills

Front desk

Customer service

Microsoft Office

Microsoft Teams

Data entry

Attention to detail

Verbal communication

Written communication

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Aston Carter is seeking an Administrative Coordinator to provide front desk and office coordination support at our Dayton, OH site. The role includes greeting visitors, managing daily activities, onboarding logistics, vendor coordination, and event support to ensure smooth operations.

Requirements include a minimum of 2 years in administrative roles, a high school diploma or GED, strong communication skills, and proficiency with Microsoft Office and Teams.