Administrative & Bookkeeping Specialist

Aston Carter; Portsmouth (VA); On-site; USD 28,000 - 34,000; Full time

Job summary

Aston Carter is seeking an Office Administrator/Bookkeeper to greet visitors, manage the phone system, and handle weekly invoicing and bi-weekly check runs. Payroll duties for ~15 employees are included using Paychex, with additional duties supporting management and online presence.

The role operates Monday–Friday, 8:00 AM–4:30 PM, in Portsmouth, VA, on a contract-to-hire basis. Onsite work with opportunities to grow in accounting and admin functions.

Qualifications

• 2-3+ years of bookkeeping or transactional accounting experience (AP, AR, Payroll, Reconciliations).
• Basic proficiency in MS Excel and Word.
• Customer service orientation; ability to greet visitors in person and over the phone.

Responsibilities

• Provide bookkeeping support for payroll, accounts receivable, and accounts payable as directed.
• Handle all incoming calls and greet visitors.
• Monitor and manage front door customer traffic and front office organization.
• Manage company website and social media marketing platforms such as Facebook and Instagram.
• Maintain customer database and keep product specifications and pricing sheets updated.
• Assist management team with sales quotes and correspondence with customers and suppliers as directed.
• Perform other duties as assigned.

Skills

Bookkeeping

Excel

Customer Service

Tools

Sage 50

Peachtree

Job description

Aston Carter is seeking an Office Administrator/Bookkeeper to greet visitors, manage the phone system, and handle weekly invoicing and bi-weekly check runs. Payroll duties for ~15 employees are included using Paychex, with additional duties supporting management and online presence.

The role operates Monday–Friday, 8:00 AM–4:30 PM, in Portsmouth, VA, on a contract-to-hire basis. Onsite work with opportunities to grow in accounting and admin functions.