Onsite Administrative Coordinator for Projects

Res Group; Arizona; On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical benefits

401k plan with match

PTO and holidays

Parental leave

Job summary

RES Group is seeking an Administrative Assistant to support site staff on a project basis. The role includes coordinating meetings, maintaining files, handling timesheets, and assisting with payroll data.

Ideal candidates have 1–3 years of office experience, strong MS Office skills, and a professional communication style. Occasional travel and safety compliance are part of the duties.

Qualifications

• HS diploma or GED required, some college preferred.
• 1–3 years office experience.
• Strong MS Office and timekeeping familiarity.
• Excellent communication and organizational skills.

Responsibilities

• Assist Project Manager, site management, staff, customers, vendors and walk-ins.
• Take minutes for meetings and support data collection.
• Process timesheets and payroll-related data within deadlines.
• Prepare and file project documentation per guidelines.
• Manage inquiries by phone and in person with professional etiquette.
• Order supplies and coordinate shipping, mail, and deliveries.
• Create ad hoc spreadsheets and track project data.

Skills

Communication

Time management

Multi-tasking

Calendar scheduling

Customer service

Education

HS Diploma or GED

Some college preferred

Tools

MS Office

Timekeeping system

Job description

RES Group is seeking an Administrative Assistant to support site staff on a project basis. The role includes coordinating meetings, maintaining files, handling timesheets, and assisting with payroll data.

Ideal candidates have 1–3 years of office experience, strong MS Office skills, and a professional communication style. Occasional travel and safety compliance are part of the duties.