Administrative Assistant

TechDigital Group; Amarillo (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading technology firm in Amarillo, Texas, is seeking an experienced Administrative Assistant to support site operations and project teams. This role involves greeting visitors, coordinating contractor safety, and performing various administrative tasks. The ideal candidate will have 8-10 years of experience, strong communication skills, and a proactive attitude. The position offers opportunities to interact with diverse personnel and adapt to dynamic site needs.

Qualifications

• 8-10 years of previous administrative experience.
• Experience in a professional/corporate environment.
• Valid driver's license required.

Responsibilities

• Greet visitors and coordinate site access.
• Support project teams including managers and engineers.
• Assist with contractor safety coordination.
• Perform general administrative tasks to support onsite teams.
• Order supplies and maintain inventory.
• Track pool vehicle maintenance records.
• Maintain and stock coffee area.
• Scan reports and inspection documents.
• Set up meetings and ensure technology is functioning.
• Support onboarding and equipment ordering.
• Coordinate travel arrangements.
• Run errands for the site as needed.

Skills

Strong customer service and communication skills

Organizational and coordination skills

Problem-solving ability

Attention to detail

Job description

Role Summary

This Administrative Assistant will support base capital projects and site operations. The resource will be responsible for greeting visitors, supporting project teams (managers/engineers), coordinating contractor safety, and performing general administrative tasks. The role includes ordering supplies, maintaining pool vehicle records, stocking and maintaining the coffee area, scanning reports and inspections, setting up meetings and ensuring technology is functioning properly. The assistant will also handle onboarding, equipment ordering, and travel arrangements. The resource will support approximately 20 site staff and must be positive, engaging, and proactive. The resource must be proactive and able to work independently without needing to be asked. They should be comfortable interacting with a variety of personnel and contractors, and able to adapt to changing priorities. A positive and engaging demeanor is essential to support the dynamic needs of the site team.

Responsibilities

• Greet visitors and coordinate site access.
• Support project teams including managers and engineers.
• Assist with contractor safety coordination.
• Perform general administrative tasks to support onsite teams.
• Order supplies and maintain inventory.
• Track pool vehicle maintenance records.
• Maintain and stock coffee area.
• Scan reports and inspection documents.
• Set up meetings and ensure technology is functioning.
• Support onboarding and equipment ordering.
• Coordinate travel arrangements.
• Run errands for the site as needed.

Qualifications

• 8-10 years of previous administrative experience.
• Strong customer service and communication skills.
• Positive, engaging, and proactive attitude.
• Team player with strong organizational and coordination skills.
• Valid driver's license required.
• Experience in a professional/corporate environment.
• Ability to problem solve and juggle multiple tasks.
• Strong attention to detail.