Onsite Project Admin & Operations Support

RES; Golden Shores (AZ); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical, Dental and Vision

HSA with employer contribution

FSA

Life Insurance

Short Term Disability

401(k) plan with 6% company match

PTO and Paid Holidays

Employee Referral Bonus and Wellness

Job summary

RES is hiring an Administrative Assistant to support site staff on a project-based basis in Golden Shores, AZ. The role involves coordinating with project managers, maintaining documentation, processing timesheets, and handling vendor communications.

Occasional travel and strict safety adherence are required. The ideal candidate will have 1–3 years of office experience, be proficient in MS Office, and demonstrate strong organizational skills and attention to detail.

Qualifications

• HS Diploma or GED, some college preferred.
• 1–3 years office experience.
• Valid driver's license and ability to operate a vehicle.
• Advanced knowledge in communication, relationship building, and MS Office.
• Multi-tasking, organizational skills, attention to detail, and accuracy.
• Experience with timekeeping and payroll processes is a plus.

Responsibilities

• Assist Project Manager, site management, staff, customers, vendors and walk-ins as needed.
• Take minutes for meetings as required.
• Support field employees by contacting corporate resources for issue resolution.
• Assist and supplies data as requested.
• Administers project documentation and filing systems using company guidelines.
• Reviews employee timesheets, enters into timekeeping system accurately and according to Payroll processing deadlines.
• Enters and keeps utility locate request tickets current as assigned for the duration of the project.
• Ensures that all paperwork for new employees or transitioning employees is fully completed and submitted to HR within deadlines.
• Enters expense claim reports and ensures that proper documentation is sent to Payroll.
• Ensures that DOT paperwork is complete and submitted to RES DOT weekly.
• Assists with issuing POs, vendor issues, matching invoices to POs/Requisitions, receiving invoices against POs as needed.
• Supports internal office processes and company policies.
• Files safety paperwork and uploads to Procore using assigned naming conventions according to type of document.
• Creates and updates ad hoc spreadsheets and documents, tracks data as assigned by Supervisors.
• Orders office/kitchen supplies and stocks them.
• Sends/receives FedEx and USPS mail and distributes.
• Assists in planning and organizing site events/activities.
• Recognizes issues requiring action and takes initiative to resolve/report while working with minimal supervision.
• Occasional travel to airport in personal vehicle.
• Responsible to ensure SAFETY requirements met.
• Must be able to work professionally with clients, vendors, employees, managers and supervisors.
• Regular attendance is an essential requirement of the job.
• Follow any other job-related duties/functions requested by the supervisor or onsite supervisors.
• Help collect and confirm records, internally and from subcontractors.
• Collect data on site from individuals enrolling into the Apprenticeship program.

Skills

Communication

Relationship building

MS Office

Excel

Timekeeping

Organizational skills

Attention to detail

Research skills

Multi-tasking

Education

HS Diploma

GED

Some college

Job description

RES is hiring an Administrative Assistant to support site staff on a project-based basis in Golden Shores, AZ. The role involves coordinating with project managers, maintaining documentation, processing timesheets, and handling vendor communications.

Occasional travel and strict safety adherence are required. The ideal candidate will have 1–3 years of office experience, be proficient in MS Office, and demonstrate strong organizational skills and attention to detail.