Construction Project Coordinator - Admin Specialist

Prince Contracting, LLC; Dade City (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

Prince Contracting, LLC seeks an Administrative Assistant for the construction site area office. The role supports project teams by preparing and submitting reports to the home office, assisting with onboarding, coordinating logistics and financial tasks, distributing documents, and managing files.

The position monitors site communications and performs duties as directed by the project manager. Candidates should have a high school diploma (associate degree preferred), at least two years in admin

Qualifications

• High school diploma required, associate degree preferred.
• At least two years in an administrative or customer service environment.
• Proficiency with Microsoft Office and SharePoint.
• Excellent organizational and communication skills; ability to handle confidential information.

Responsibilities

• Effectively communicate job site issues to project team.
• Process invoices.
• Route documents and correspondence internally and externally.
• Coordinate equipment transfers and maintain transfer records.
• Assist HR/Project Field Coordinator with onboarding of new hires.
• Prepare field purchase orders.
• Maintain site communications systems and document control in SharePoint.
• Order office and safety supplies.
• Support safety program activities and expense reporting.
• Maintain Certificate of Insurance records from vendors and subcontractors.
• Maintain all employee and equipment time in Heavy Job.

Skills

Organizational skills

Interpersonal skills

Oral and written communication

Confidentiality

Education

High School Diploma

Associate degree preferred

Tools

Microsoft Office

SharePoint

Job description

Prince Contracting, LLC seeks an Administrative Assistant for the construction site area office. The role supports project teams by preparing and submitting reports to the home office, assisting with onboarding, coordinating logistics and financial tasks, distributing documents, and managing files.

The position monitors site communications and performs duties as directed by the project manager. Candidates should have a high school diploma (associate degree preferred), at least two years in admin