Remote Administrative Assistant – Construction Projects

K2 Staffing, LLC; Alaska; Remote; USD 42,000 - 60,000; Full time

Job summary

Confidential client seeks an Administrative Assistant (Construction) to support project management teams remotely from within the United States. The role involves handling project documentation, filing, document control, and coordinating field activities, with interaction across clients, vendors, and internal staff.

Candidates should have 3–5 years of construction admin experience, strong MS Office skills, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 3–5 years of admin experience in construction or related professional services.
• Experience supporting project managers, engineers, or construction teams preferred.
• High school diploma or equivalent; associate degree is a plus.
• Proficiency with Microsoft Office; construction software experience a plus.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication.
• Ability to work independently and as part of a team.
• Familiarity with construction terminology and project lifecycles preferred.

Responsibilities

• Provide administrative support to project management teams.
• Prepare, format, and manage project documentation including reports, correspondence, submittals, proposals and agreements.
• Maintain organized filing systems for projects, contracts, and technical records.
• Assist with project document control and distribution.
• Coordinate scheduling of daily field work activities.
• Support proposal preparation and bid documents.
• Process incoming and outgoing correspondence, phone calls, and emails professionally.
• Assist with invoicing, expense tracking, and basic billing support.
• Interface with clients, vendors, subcontractors, and internal staff professionally.
• Perform general office management tasks and support day-to-day operations.
• Ensure compliance with company procedures, project requirements, and confidentiality standards.

Skills

Organizational skills

Communication skills

Multitasking

Interpersonal skills

Independent work

Construction terminology

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

SharePoint

Document management software

Job description

Confidential client seeks an Administrative Assistant (Construction) to support project management teams remotely from within the United States. The role involves handling project documentation, filing, document control, and coordinating field activities, with interaction across clients, vendors, and internal staff.

Candidates should have 3–5 years of construction admin experience, strong MS Office skills, and the ability to manage multiple priorities in a fast-paced environment.