Executive Assistant

Burnett Specialists Staffing | Recruiting; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Profit sharing

Bonus program

Job summary

Burnett Specialists Staffing | Recruiting in Austin seeks an experienced executive assistant to support the CEO with calendar management, travel, expense reporting, and correspondence. This is a high-profile role in a prestigious professional services firm.

You will handle meetings, events, client communications, and daily operations, collaborating with all levels of staff. The ideal candidate has a degree, 5+ years of experience, expert MS Office skills, and a proactive, independent work style

Qualifications

• Degree and 5+ years of experience in professional administrative position supporting executives/managers.
• Must show ability to problem solve, both individually and as part of a project team.
• High level of proficiency with Microsoft Office.
• Adobe Suite/In Design experience a huge plus.
• Excellent communicator.
• Ability to interact professionally with all levels of the firm, clients, and subcontractors.
• Ability to prioritize business responsibilities.
• Positive attitude, willingness to 'go the extra mile'.
• Ability to work independently with minimal guidance.
• Must be available for overtime on an as-needed basis.
• This is not a remote position. The successful candidate is expected to be in the Austin office.

Responsibilities

• Support CEO with all administrative needs, including scheduling of meetings, travel arrangements, expense reports, correspondence, etc.
• Assist with meetings, staffing, financial tracking,
• Tracking calendars, budgets, and expenses
• Assist with personal assistant duties
• Assist with documents, client meetings, and correspondence
• Assist with company events, client engagements and company culture experiences
• Manage daily communications with internal employees and clients
• Daily operations including creating and editing presentations, meetings and events setup and cleanup, timesheet management, and other administrative duties as required

Skills

Problem solving

Excellent communicator

Interpersonal skills

Independent worker

Overtime flexibility

Education

Bachelor's degree

Tools

Microsoft Office

Adobe InDesign

Adobe Creative Suite

Job description

A prestigious - professional services firm is seeking an executive assistant professional to join their team! This is an incredible opportunity to be part of a high-profile organization, make a significant impact and grow a tenured, fruitful career among the best in their industry. This firm has the most astounding benefits including generous bonuses to profit sharing.

Job Overview

• Support CEO with all administrative needs, including scheduling of meetings, travel arrangements, expense reports, correspondence, etc.
• Assist with meetings, staffing, financial tracking,
• Tracking calendars, budgets, and expenses
• Assist with personal assistant duties
• Assist with documents, client meetings, and correspondence
• Assist with company events, client engagements and company culture experiences
• Manage daily communications with internal employees and clients
• Daily operations including creating and editing presentations, meetings and events setup and cleanup, timesheet management, and other administrative duties as required

Your Qualifications

• Degree and 5+ years of experience in professional administrative position supporting executives/managers
• Must show ability to problem solve, both individually and as part of a project team
• High level of proficiency with Microsoft Office
• Adobe Suite/In Design experience a huge plus
• Excellent communicator
• Ability to interact professionally with all levels of the firm, clients, and subcontractors
• Ability to prioritize business responsibilities
• Positive attitude, willingness to "go the extra mile"
• Ability to work independently with minimal guidance
• Must be available for overtime on an as-needed basis
• This is not a remote position. The successful candidate is expected to be in the Austin office.