Administrative Assistant

LHH Recruitment Solutions; Austin (TX); Hybrid; USD 60,000 - 90,000; Full time

Job summary

LHH Recruitment Solutions in Austin, TX, seeks a Senior Administrative Assistant to support executive leadership and drive daily operations. This role thrives in a fast-paced environment and requires strong prioritization and communication skills.

The ideal candidate will manage complex calendars, coordinate travel, and handle confidential information with discretion while delivering high-quality administrative support.

Qualifications

• 5+ years supporting senior leaders or C-level executives.
• Strong calendar management and travel coordination.
• Excellent organizational and prioritization skills.
• Discretion and ability to handle confidential information.
• Proficiency with Microsoft Office suite and collaboration tools.

Responsibilities

• Manage complex executive calendars and scheduling.
• Coordinate domestic and international travel with itineraries.
• Serve as primary contact for executives, teams, and stakeholders.
• Organize meetings, conferences, and events.
• Prepare reports, presentations, and business documents.
• Track deadlines and ensure follow-up on actions.
• Screen calls and emails with confidentiality.
• Support special projects and process improvements.
• Assist with expense reporting and invoicing.
• Provide occasional after-hours support for urgent needs.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Communication skills

Education

Bachelor's degree (preferred)

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

LHH Recruitment Solutions | Austin, TX (Hybrid/Onsite)

LHH Recruitment Solutions is partnering with a growing organization to identify a highly professional Senior Administrative Assistant to support executive leadership and help drive day-to-day business operations. This role is ideal for an experienced administrative professional who thrives in a fast-paced environment, enjoys managing competing priorities, and can provide exceptional support with minimal supervision.

Key Responsibilities

• Manage complex executive calendars, scheduling meetings, appointments, and business engagements.
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.
• Serve as a primary point of contact for executives, internal teams, and external stakeholders.
• Organize and coordinate meetings, conferences, and special events.
• Prepare reports, presentations, correspondence, and other business documents.
• Track deadlines, prioritize requests, and ensure timely follow-up on action items.
• Screen calls, emails, and inquiries while maintaining confidentiality and professionalism.
• Assist with special projects, process improvements, and administrative initiatives.
• Support expense reporting, invoice processing, and other administrative functions as needed.
• Provide occasional after-hours support for urgent scheduling changes, travel disruptions, or executive needs.

Qualifications

• 5+ years of experience supporting senior leaders, executives, or C-level leadership.
• Strong calendar management and travel coordination experience.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong verbal and written communication skills.
• Proven ability to exercise discretion and handle confidential information.
• Experience working in a fast-paced, deadline-driven environment.
• Flexible and responsive, with willingness to be available after hours when business needs arise.

Preferred Qualifications

• Experience supporting multiple executives.
• Prior experience in professional services, corporate, financial services, or high-growth environments.
• Bachelor's degree preferred but not required.

Why Join?

• Opportunity to work closely with executive leadership.
• Highly visible role with exposure to key business initiatives.
• Collaborative and team-oriented culture.
• Opportunity for long-term growth and advancement.