Executive Assistant

Frontline Source Group - Nationwide Staffing & Executive Search; Houston (TX); On-site; USD 75,000 - 110,000; Full time

Job summary

Frontline Source Group - Nationwide Staffing & Executive Search in Houston, TX seeks an experienced Executive Assistant to support senior leadership with high-level administrative and operational duties.

Responsibilities include managing complex calendars, coordinating domestic and international travel, preparing presentations and reports, handling expense reports, and supporting strategic projects while maintaining discretion.

Qualifications

• 7+ years of Executive Assistant experience supporting executives.
• Strong calendar management and travel coordination skills.
• Advanced MS Office skills and experience with Teams.
• Highly organized, discreet, and proactive.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Manage executive calendars, prioritize meetings, and anticipate needs.
• Coordinate extensive domestic and international travel itineraries.
• Prepare presentations, reports, agendas, and meeting materials.
• Process expense reports and maintain accurate records.
• Capture meeting notes and track follow-up actions.
• Support strategic projects and cross-functional initiatives.
• Assist with vendor management, office logistics, and approvals.
• Maintain confidentiality and handle sensitive information.

Skills

Calendar management

Travel coordination

Executive support

Meeting coordination

Expense reporting

Documentation and reporting

Discretion and confidentiality

Proactive problem solving

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

Our client is seeking an experienced Executive Assistant for a direct hire opportunity in Houston, TX. The Executive Assistant will serve as a trusted business partner to senior leadership. This individual must be highly organized, discreet, and able to anticipate needs.

Company Profile

Global

As the Executive Assistant, you will provide high-level administrative, operational, and executive support to senior leadership while also developing strong working relationships with other leaders across the organization.

Manage complex executive calendars and prioritize competing meetings, commitments and deadlines.

Coordinate extensive domestic and international travel.

Build itineraries.

Coordinate flights, hotels, ground transportation, and travel documentation.

Manage changing itineraries, travel disruptions and last-minute requests.

Process executive expense reports and maintain accurate records.

Prepare presentations, reports, agendas, executive correspondence and meeting materials.

Coordinate meetings and events.

Capture meeting notes and track follow-up items.

Support strategic projects and cross-functional initiatives.

Assist with executive system approvals, timesheets and other transactional support.

Identify opportunities to improve processes and reduce unnecessary costs.

Support logistics associated with reorganizations and office consolidations.

Manage vendors, office supplies, and inventory processes.

Take ownership of issues and projects from identification through resolution.

Handle additional executive and administrative projects as needed.

Executive Assistant Background Profile

Experience within global business environment is helpful but not required.

7+ years of Executive Assistant experience supporting executives.

Strong experience managing complex calendars.

Demonstrated international travel coordination experience.

Strong organizational and prioritization skills.

Highly proactive and able to anticipate executive needs.

Exceptional discretion and ability to handle confidential information.

Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint and Teams.