Executive Administrative Assistant — On-Site

henryjaustincenter; Trenton (NJ); On-site; USD 44,000 - 61,000; Full time

Job summary

Henry J. Austin Center is seeking an On-site Administrative Assistant to support designated Chief officers. The role requires professional communication, calendar management, travel arrangements, and preparation of routine letters and reports, contracts, and forms.

You will greet patients and visitors, route correspondence, and maintain confidential files with discretion. The successful candidate will attend meetings, take minutes as required, learn agency systems, and coordinate administrative

Qualifications

• High school diploma or GED; 1 year related experience
• Strong organization and communication skills
• Ability to learn software and operate standard office equipment

Responsibilities

• Greet patients/clients professionally by phone or in person
• Organize secretarial and clerical work and develop efficient methods
• Type letters, reports, and other documents from various sources
• Provide administrative support to management staff as needed
• Maintain executive calendars and arrange travel for staff
• Prepare correspondence for review and signature by management
• Attend meetings and take notes as required

Skills

Office techniques

Computer literacy

Customer interaction

Learning software

Education

High school diploma or GED

Tools

Office Suite

Excel

Desktop Publisher

Job description

Henry J. Austin Center is seeking an On-site Administrative Assistant to support designated Chief officers. The role requires professional communication, calendar management, travel arrangements, and preparation of routine letters and reports, contracts, and forms.

You will greet patients and visitors, route correspondence, and maintain confidential files with discretion. The successful candidate will attend meetings, take minutes as required, learn agency systems, and coordinate administrative