Onsite Administrative Assistant – NY State Support

VECRA Inc; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

VECRA, Inc. is seeking a Full-Time Administrative Assistant to support office operations on-site in New York State.

The role involves coordinating calendars, preparing reports, and handling travel arrangements for VECRA’s diverse client base across Federal government, state, public sector and commercial sectors. The candidate should have a high school diploma and at least two years of professional office experience, with strong Microsoft Office proficiency and data management abilities.

Qualifications

• High school diploma or equivalent.
• Two years minimum experience in a professional office.
• Proficiency with Microsoft Office, Outlook, Word, Excel, Teams.
• Experience supporting day-to-day office operations.
• Ability to enter data into, and extract data from, electronic databases.
• Strong written and verbal communication skills.
• Ability to work independently and on a team.
• Good organizational and prioritization skills.

Responsibilities

• Work closely with onsite staff and other managers to ensure contract deliverables are met and that timeliness, messaging, and quality meet client and VECRA standards.
• Managing staff calendars on a day-to-day basis.
• Providing administrative support to format and prepare reports and presentation materials.
• Establishing and maintaining electronic and hard copy files, logs, and tracking systems.
• Arranging travel arrangements and preparing related paperwork.
• Scheduling in-person and virtual meetings and conference calls.
• Compiling, prioritizing and distributing mail.
• Maintaining inventory of and ordering supplies as needed.
• Answering and routing phone calls to appropriate parties.
• Other assignments and projects as assigned

Skills

Microsoft Office

Outlook

Word

Excel

Teams

WebEx

Zoom

Administrative support

Data entry

Communication skills

Time management

Education

High school diploma

Associate degree (preferred)

Tools

WebEx

Zoom

Job description

VECRA, Inc. is seeking a Full-Time Administrative Assistant to support office operations on-site in New York State.

The role involves coordinating calendars, preparing reports, and handling travel arrangements for VECRA’s diverse client base across Federal government, state, public sector and commercial sectors. The candidate should have a high school diploma and at least two years of professional office experience, with strong Microsoft Office proficiency and data management abilities.