Onsite Executive Secretary: Admin & Calendar Pro for NY

VECRA, Inc.; New York (NY); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Paid holidays

Paid time off

Medical and dental

Job summary

VECRA, Inc. is seeking a Full-Time Executive Secretary to provide office and administrative support across New York State; the on-site role supports VECRA’s Federal government, State, public sector, and commercial clients.

The position requires strong MS Office skills, calendar management, travel coordination, and effective communication; candidates should have at least two years in a professional office, with the ability to work independently and as part of a team.

Qualifications

• High school diploma or equivalent required.
• Minimum two years in a professional office setting.
• Proficiency with Microsoft Office, Outlook, Word, Excel, Teams.
• Experience with virtual meeting apps (WebEx, Zoom).

Responsibilities

• Coordinate calendars and schedule meetings with staff and clients.
• Prepare reports and presentation materials.
• Maintain electronic and hard copy files and logs.
• Arrange travel and related paperwork.
• Answer phones and route calls.
• Support day-to-day office operations and data entry.
• Assist with ad hoc projects.

Skills

MS Office

Outlook

Excel

Word

Teams

WebEx

Zoom

Communication

Data entry

Calendar management

Education

High school diploma

Two years experience in office

Tools

MS Office Suite

Electronic filing systems

Job description

VECRA, Inc. is seeking a Full-Time Executive Secretary to provide office and administrative support across New York State; the on-site role supports VECRA’s Federal government, State, public sector, and commercial clients.

The position requires strong MS Office skills, calendar management, travel coordination, and effective communication; candidates should have at least two years in a professional office, with the ability to work independently and as part of a team.