Part-Time Executive Secretary - NY Onsite Support

VECRA Inc; United States; On-site; USD 28,000 - 50,000; Part time

Benefits offered by this job

Paid holidays

Paid time off

Medical and dental

Job summary

VECRA, Inc. is seeking a part-time Executive Secretary to provide on-site office and administrative support across New York State.

The role supports Federal government, State, Public sector and Commercial clients, with hours Monday through Friday and onsite reporting requirements. The position requires at least a high school diploma and two years in a professional office, with proficiency in Microsoft Office and calendar management.

Qualifications

• High school diploma (or equivalent).
• Two years minimum experience in a professional office setting.
• Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and virtual meeting apps including WebEx and Zoom.
• Experience supporting day-to-day office operations (supplies, equipment, correspondence, document management).
• Ability to enter and extract data from electronic databases.

Responsibilities

• Work closely with onsite staff and managers to ensure contract deliverables meet VECRA standards.
• Manage staff calendars on a day-to-day basis.
• Prepare reports and presentation materials; format documents.
• Maintain electronic and hard copy files and logs.
• Arrange travel and prepare related paperwork.
• Schedule in-person and virtual meetings and conference calls.
• Distribute mail and manage inventory of supplies.
• Answer and route phone calls to appropriate parties.
• Handle other assignments as needed.

Skills

Strong written and verbalCommunication

Good organizational skills

Ability to work independently and on a

Team collaboration

Education

High school diploma

Tools

Microsoft Office (Outlook, Word, Excel, Teams)

Shared calendars

WebEx and Zoom

Job description

VECRA, Inc. is seeking a part-time Executive Secretary to provide on-site office and administrative support across New York State.

The role supports Federal government, State, Public sector and Commercial clients, with hours Monday through Friday and onsite reporting requirements. The position requires at least a high school diploma and two years in a professional office, with proficiency in Microsoft Office and calendar management.