Onboarding Specialist

Palacios-Marine-; Bay City (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Palacios-Marine- is seeking an Onboarding Specialist to manage the end-to-end onboarding process for new hires, from offer to orientation. The role ensures pre-employment requirements, documentation, background checks, and eligibility are completed accurately and on time.

The ideal candidate will coordinate with recruiters, hiring managers, and field teams, maintain records in HR systems, and deliver a positive onboarding experience while upholding confidentiality.

Qualifications

• High school diploma or GED required.
• Experience with HRIS, onboarding systems, or applicant tracking systems.
• Knowledge of I-9 and E-Verify processes preferred.
• Proficiency in Microsoft Office Suite.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and confidentiality.

Responsibilities

• Coordinate onboarding activities from offer acceptance through orientation.
• Process and track background checks, drug screens, and employment verifications.
• Complete I-9 and E-Verify requirements.
• Ensure onboarding documents are accurate and completed on time.
• Communicate with new hires, recruiters, hiring managers, and field teams.
• Track onboarding progress and resolve outstanding items.
• Maintain employee records and data within HR systems.
• Provide excellent customer service and a positive onboarding experience.
• Maintain confidentiality of employee information.
• Support outage and project staffing efforts as needed.
• Assist with administrative tasks, reporting, and special projects.

Skills

HRIS experience

Onboarding systems

Applicant tracking systems

Microsoft Office

Communication

Organization

Customer service

Multitasking

Confidentiality

Education

High school diploma or GED

Tools

HRIS software

I-9 compliance

E-Verify

HR software tools

Job description

Description

Onboarding Specialist

Position Summary

The Onboarding Specialist manages the onboarding process for new hires from offer acceptance through orientation. This role ensures all pre-employment requirements, employment documentation, background checks, drug screenings, and employment eligibility requirements are completed accurately and on time.

Responsibilities

• Coordinate onboarding activities from offer acceptance through orientation.
• Process and track background checks, drug screens, and employment verifications.
• Complete I-9 and E-Verify requirements.
• Ensure all onboarding documents are accurate and completed on time.
• Communicate with new hires, recruiters, hiring managers, and field teams.
• Track onboarding progress and resolve outstanding items.
• Maintain employee records and data within HR systems.
• Provide excellent customer service and a positive onboarding experience.
• Maintain confidentiality of employee information.
• Support outage and project staffing efforts as needed.
• Assist with administrative tasks, reporting, and special projects.

Qualifications

• High school diploma or GED required.
• Experience with HRIS, onboarding systems, or applicant tracking systems.
• Knowledge of I-9 and E-Verify processes preferred.
• Proficiency in Microsoft Office Suite.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and confidentiality.

Work Environment

• Office environment with frequent phone, email, and computer use.
• Occasional travel may be required.
• Additional hours may be needed during peak hiring periods or outages.

Equal Opportunity Employer

We are proud to be an Equal Opportunity Employer and are committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to any protected status under applicable federal, state, or local law.

Recruitment Agencies

We do not accept unsolicited resumes from third-party recruiters or agencies in connection with this posting. Any resumes submitted without a signed agreement in place will be considered the property of the company and no fees will be paid.

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