Onboarding Specialist

Sentry Force Security LLC; Fairfax (VA); On-site; USD 19,000 - 30,000; Full time

Job summary

Sentry Force Security LLC is seeking a Data Entry & Onboarding Specialist to support HR operations. You will enter applicant information, prepare onboarding documents, and maintain employee records to ensure a smooth start for new hires.

The role requires meticulous data entry, strong organization, and the ability to handle confidential information in a fast-paced environment. Prior experience in HR or recruiting is preferred.

Qualifications

• High school diploma or GED required.
• Associate's degree is a plus.
• Minimum of 1 year of administrative, HR, recruiting, or data entry experience.
• Strong computer skills, including Microsoft Office and Google Workspace.
• Excellent typing and data entry accuracy.
• Strong organizational and time management skills.
• Ability to handle confidential information professionally.
• Excellent written and verbal communication skills.
• Ability to work independently while managing multiple deadlines.

Responsibilities

• Accurately enter applicant and employee information into company databases and tracking systems.
• Prepare and distribute onboarding paperwork, including employment documents and new hire packets.
• Monitor completion of onboarding documents and follow up with new hires as needed.
• Verify required documents, licenses, certifications, and identification.
• Maintain confidential employee files and electronic records.
• Schedule orientation and communicate start dates with new hires.
• Coordinate with recruiters and managers to ensure a smooth hiring process.
• Update applicant tracking systems and onboarding spreadsheets.
• Assist with background checks, employment verifications, and other pre-employment requirements.
• Respond to candidate questions regarding onboarding and employment paperwork.
• Perform general administrative and data entry duties.

Skills

Data entry

HR

Recruiting

Administrative

Time management

Communication

Confidential information handling

Education

High school diploma or GED

Associate's degree

Tools

Microsoft Office

Google Workspace

ATS (Applicant Tracking Systems)

Job description

Job description

About Us

Sentry Force Security is a growing security services company providing armed and unarmed security officers throughout Virginia. We are seeking a highly organized, detail-oriented Data Entry & Onboarding Specialist to support our recruiting and HR operations by ensuring new hires are onboarded accurately and efficiently.

Position Summary

The Data Entry & Onboarding Specialist is responsible for entering applicant information into company systems, preparing onboarding documents, maintaining employee records, and ensuring all required documentation is completed before employees begin work. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Accurately enter applicant and employee information into company databases and tracking systems.
• Prepare and distribute onboarding paperwork, including employment documents and new hire packets.
• Monitor completion of onboarding documents and follow up with new hires as needed.
• Verify required documents, licenses, certifications, and identification.
• Maintain confidential employee files and electronic records.
• Schedule orientation and communicate start dates with new hires.
• Coordinate with recruiters and managers to ensure a smooth hiring process.
• Update applicant tracking systems and onboarding spreadsheets.
• Assist with background checks, employment verifications, and other pre-employment requirements.
• Respond to candidate questions regarding onboarding and employment paperwork.
• Perform general administrative and data entry duties.

Qualifications

• High school diploma or GED required.
• Associate's degree is a plus.
• Minimum of 1 year of administrative, HR, recruiting, or data entry experience.
• Strong computer skills, including Microsoft Office and Google Workspace.
• Excellent typing and data entry accuracy.
• Strong organizational and time management skills.
• Ability to handle confidential information professionally.
• Excellent written and verbal communication skills.
• Ability to work independently while managing multiple deadlines.

Preferred Qualifications

• Experience with Applicant Tracking Systems (ATS).
• Experience with HR onboarding processes.
• Experience working in the security industry is a plus.
• Familiarity with electronic document management systems.

If you are organized, detail-oriented, and enjoy helping new employees get started successfully, we'd love to hear from you.