On-Site University Advancement Operations Coordinator

California State University, Sacramento; Sacramento (CA); On-site; USD 49,000 - 71,000; Full time

Job summary

California State University, Sacramento seeks a University Advancement Operations Support Coordinator to deliver administrative and operational support across the Vice President for Advancement and related units. The role requires professional interaction with administrators, faculty, alumni, and donors, handling travel, reimbursements, procurement, and office coordination with confidentiality.

Responsibilities include coordinating travel, processing reimbursements, procurement, timekeeping,

Qualifications

• Exceptional written and oral communication skills, with thorough mastery of English grammar, punctuation and spelling.
• Expertise in using office software packages, technology and systems (e.g. Microsoft Outlook, Word, Excel, Access, and PowerPoint).
• Ability to serve as the key contact and expert for a highly complex program.
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
• Ability to carry out a variety of professionally complete assignments, exercising sound judgement political skill, and discretion.
• Ability to troubleshoot most office administration problems and respond to all inquiries and request related to work area.
• Ability to work independently and exercise sound judgement.
• Self-motivated, confident, flexible, with high emotional intelligence and sensitivity to others; diplomatic and able to maintain a high level of confidentiality.
• Experience with administrative process analysis and project planning.
• Experience in setting goals, priorities and meeting established target dates.
• Experience independently researching and resolving problems.
• Exceptional communication skills in person, on telephone, via email or web chat; ability to maintain composure and professionalism.
• Ability to effectively interact with a diverse population of students, faculty, staff, executives, external entities/agencies and the general public.
• Working knowledge of financial record-keeping and procedures.
• Outstanding organizational and time management skills with the ability to coordinate multiple, simultaneous projects and strict deadlines while producing accurate, detail-oriented results.
• Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff and members of the community.

Responsibilities

• Coordinate travel arrangements and process travel requests.
• Process expense reimbursements and provide procurement support.
• Serve as office coordinator and departmental timekeeper.
• Provide budget and human resources administrative support; assist with event planning to advance divisional priorities.

Skills

Excellent written and oral communica.

Microsoft Office proficient

Policy interpretation & judgment

Project planning

Time management

Tools

Microsoft Outlook

Word

Excel

Access

PowerPoint

Job description

California State University, Sacramento seeks a University Advancement Operations Support Coordinator to deliver administrative and operational support across the Vice President for Advancement and related units. The role requires professional interaction with administrators, faculty, alumni, and donors, handling travel, reimbursements, procurement, and office coordination with confidentiality.

Responsibilities include coordinating travel, processing reimbursements, procurement, timekeeping,