University Advancement Operations Support Coordinator

California State University, Sacramento; Sacramento (CA); On-site; USD 49,000 - 71,000; Full time

Job summary

California State University, Sacramento seeks a University Advancement Operations Support Coordinator to deliver administrative and operational support across the Vice President for Advancement and related units. The role requires professional interaction with administrators, faculty, alumni, and donors, handling travel, reimbursements, procurement, and office coordination with confidentiality.

Responsibilities include coordinating travel, processing reimbursements, procurement, timekeeping,

Qualifications

• Exceptional written and oral communication skills, with thorough mastery of English grammar, punctuation and spelling.
• Expertise in using office software packages, technology and systems (e.g. Microsoft Outlook, Word, Excel, Access, and PowerPoint).
• Ability to serve as the key contact and expert for a highly complex program.
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
• Ability to carry out a variety of professionally complete assignments, exercising sound judgement political skill, and discretion.
• Ability to troubleshoot most office administration problems and respond to all inquiries and request related to work area.
• Ability to work independently and exercise sound judgement.
• Self-motivated, confident, flexible, with high emotional intelligence and sensitivity to others; diplomatic and able to maintain a high level of confidentiality.
• Experience with administrative process analysis and project planning.
• Experience in setting goals, priorities and meeting established target dates.
• Experience independently researching and resolving problems.
• Exceptional communication skills in person, on telephone, via email or web chat; ability to maintain composure and professionalism.
• Ability to effectively interact with a diverse population of students, faculty, staff, executives, external entities/agencies and the general public.
• Working knowledge of financial record-keeping and procedures.
• Outstanding organizational and time management skills with the ability to coordinate multiple, simultaneous projects and strict deadlines while producing accurate, detail-oriented results.
• Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff and members of the community.

Responsibilities

• Coordinate travel arrangements and process travel requests.
• Process expense reimbursements and provide procurement support.
• Serve as office coordinator and departmental timekeeper.
• Provide budget and human resources administrative support; assist with event planning to advance divisional priorities.

Skills

Excellent written and oral communica.

Microsoft Office proficient

Policy interpretation & judgment

Project planning

Time management

Tools

Microsoft Outlook

Word

Excel

Access

PowerPoint

Job description

University Advancement Operations Support Coordinator

Job no: 563554
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Working Title: University Advancement Operations Support Coordinator

Priority Application Date: Thursday, November 12, 2026 @ 11:55pm. Posting will remain open until filled.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Reporting to the Manager of Administration & Finance, this position provides comprehensive administrative and operational support to the Office of the Vice President, Advancement Services & Prospect Management Department, Alumni Relations, Annual Giving, and the University Advancement Leadership Team.

The incumbent serves as a key administrative resource and interacts professionally with high-ranking public officials, campus administrators, faculty, staff, alumni, donors, and volunteers. Primary responsibilities include coordinating travel arrangements, processing travel requests and expense reimbursements, and providing procurement support for these functional areas. In addition, the incumbent serves as the office coordinator and departmental timekeeper, provides budget and human resources administrative support, and assists with the planning, coordination, and staffing of special events that advance divisional priorities and support campus-wide initiatives.

FLSA:Non-Exempt (eligible for overtime compensation).

Anticipated Hiring Range:$4,367 per month. Anticipated hire is at Step 1 of the classification salary range.

CSU Classification Salary Range: $4,367 per month (Step 1) -$6,362 per month (Step 20)

Salary step placement will be determined based on relevant qualifications and professional experience.

Work Hours: Monday - Friday 8:00 a.m. - 5:00 p.m. Work hours may vary depending on department needs.

Department Information

At Sacramento State, University Advancement collaborates closely with faculty, staff, alums, and communities nationwide to support and elevate key projects and initiatives. Whether enhancing access to higher education or establishing innovation centers on campus, we're dedicated to empowering the next generation and fostering meaningful progress.

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

RequiredQualifications

• Exceptional written and oral communication skills, with thorough mastery of English grammar, punctuation and spelling.
• Expertise in using office software packages, technology and systems (e.g. Microsoft Outlook, Word, Excel, Access, and PowerPoint).
• Ability to serve as the key contact and expert for a highly complex program.
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
• Ability to carry out a variety of professionally complete assignments, exercising sound judgement political skill, and discretion.
• Ability to troubleshoot most office administration problems and respond to all inquiries and request related to work area.
• Ability to work independently and exercise sound judgement.
• Self-motivated, confident, flexible, with high emotional intelligence and sensitivity to others; diplomatic and able to maintain a high level of confidentiality.
• Experience with administrative process analysis and project planning.
• Experience in setting goals, priorities and meeting established target dates.
• Experience independently researching and resolving problems.
• Exceptional communication skills in person, on telephone, via email or web chat; ability to maintain composure and professionalism.
• Ability to effectively interact with a diverse population of students, faculty, staff, executives, external entities/agencies and the general public.
• Working knowledge of financial record-keeping and procedures.
• Outstanding organizational and time management skills with the ability to coordinate multiple, simultaneous projects and strict deadlines while producing accurate, detail-oriented results.
• Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff and members of the community.

Work Schedule Requirements:

• Ability to work occasional evenings and weekends.

Conditions of Employment:

• Satisfactory completion of the background check process.

PreferredQualifications

• Experience working at an institution of higher education.
• Prior experience in an Advancement unit.
• Experience with planning events

Failure to upload required documentation may result in disqualification.

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. T

The lush, 300-acre park-like campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million.

“As California's capital university, Sacramento State transforms lives by preparing all students to lead, serve, and succeed. We are committed to our designations as a Hispanic Serving Institution, an Asian American Native American Pacific Islander Serving Institution, and a Black Serving Institution, and to intentionally serving students reflective of these designations and all students who have been historically underserved in education.”

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affinitive Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

Jeanne Clery Campus Safety ActNotification:

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at [e-mail] .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Out of State Employment

Sacramento State, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Learn more about working at the California State University and the impact of our mission.

Advertised: October 29, 2026 (9:20 AM) Pacific Daylight Time
Applications close: Open Until Filled

• Unit 7 - CSUEU - Clerical and Administrative Support Services 1

Job Search Category/Discipline

• Administrative 1

Time Basis

• Full Time 1

Workplace Type (Exclude Inst Fac)

• On-site (work in-person at business location) 1