University Development Coordinator

California State University-Sacramento; Sacramento (CA); On-site; USD 49,000 - 71,000; Full time

Job summary

California State University, Sacramento seeks an University Development Coordinator to provide comprehensive admin support to development leadership. The role handles travel via Concur, expense processing, agendas, and budget tasks, while managing records and reports.

Strong communication and organizational skills are essential for handling multiple priorities with discretion. The position emphasizes independent work, collaboration across departments, and maintaining a professional, confidential

Qualifications

• Fully functional knowledge of standard office procedures and practices.
• Ability to understand and operate in diverse organizational structures.
• Excellent written and verbal communication skills in English.
• Experience handling multiple tasks with discretion and sound judgment.
• Proficiency with standard office software and new systems.

Responsibilities

• Provide administrative and operational support to senior leaders.
• Coordinate travel through Concur and process expense reports.
• Prepare meeting agendas and materials; reconcile ProCard statements.
• Facilitate purchases via the P2P Marketplace and assist with budget tasks.
• Support data collection, routine reports, and records management.
• Work independently to manage multiple priorities with professionalism.

Skills

Administrative support

Discretion and judgment

Communication skills

Multitasking

Confidentiality

Budget awareness

Education

High school diploma or equivalent

Tools

Concur

P2P Marketplace

ProCard

Microsoft Office suite

CHRS / Finance Data Warehouse

Job description

Working Title: University Development Coordinator

Priority Application Date (Posting will remain open until filled): Wednesday, September 23, 2026 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Reporting to the Manager of Administration & Finance, this position provides comprehensive administrative and operational support to the Senior Associate Vice President for Development and the University Development Department.

The incumbent also supports the Directors of Development, Development Associates and their teams by coordinating travel arrangements in Concur, processing expense reports, preparing agendas and meeting materials, reconciling ProCard statements, facilitating purchases through the P2P Marketplace, and providing project support for Development initiatives.

Responsibilities encompass a broad range of administrative functions, including mail processing, records and file management, budget support, data collection, and the preparation of routine reports. The incumbent works independently under general direction to support the administrative operations of University Development and may assume coordination and lead work responsibilities as assigned.

This role requires the ability to manage multiple priorities simultaneously while exercising sound judgment and discretion. The incumbent must interpret and apply policies and procedures effectively and address challenges through practical, thorough, and innovative problem-solving.

FLSA: Non-Exempt (eligible for overtime compensation)

Anticipated Hiring Range: $4,367 per month. Anticipated hire is at Step 1 of the classification salary range.

CSU Classification Salary Range: $4,367 per month (Step 1) - $6,362 per month (Step 20)

Salary Grade/Range: 2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan: 1 2 months

Work Hours: Monday - Friday 8:00 a.m. - 5:00 p.m. Work hours may vary depending on department needs.

Department Information

At Sacramento State, University Advancement collaborates closely with faculty, staff, alums, and communities nationwide to support and elevate key project sand initiatives. Whether enhancing access to higher education or establishing innovation centers on campus, we're dedicated to empowering the next generation and fostering meaningful progress.

https://www.csus.edu/university-advancement/

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

• Experience providing clerical and administrative support functions.


• Expertise in using office software packages, technology and systems (e.g. Microsoft Outlook, Word, Excel, Access, and PowerPoint).


• Ability to serve as the key contract and expert for a highly complex program.


• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.


• Ability to carry out a variety of professionally complete assignments, exercising sound judgement political skill, and discretion.


• Ability to troubleshoot most office administration problems and respond to all inquiries and request related to work area.


• Ability to work independently and exercise sound judgement.


• Self-motivated, confident, flexible, with high emotional intelligence and sensitivity to others; diplomatic and able to maintain a high level of confidentiality.


• Experience with administrative process analysis and project planning.


• Experience in setting goals, priorities and meeting established target dates.


• Experience independently researching and resolving problems.


• Exceptional communication skills in person, on telephone, via email or web chat; ability to maintain composure and professionalism.


• Ability to effectively interact with a diverse population of students, faculty, staff, executives, external entities/agencies and the general public.


• Working knowledge of financial record-keeping and procedures.


• Outstanding organizational and time management skills with the ability to coordinate multiple, simultaneous projects and strict deadlines while producing accurate, detail-oriented results.


• Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Work Schedule Requirements

• Ability to work occasional evenings and weekends.

Conditions Of Employment

• Satisfactory completion of the background check process.

Preferred Qualifications

• Experience working at an institution of higher education.


• Knowledge of University system software (i.e., CHRS, P2P, Concur, Finance Data Warehouse, PeopleAdmin)


• Experience maintaining, monitoring, and reconciling budgets.


• Prior experience in an Advancement unit.


• Experience with planning events.

Documents Needed to Apply

• Resume

Failure to upload required documentation may result in disqualification.