Advancement Operations & Events Coordinator

California State University, Chico; Sacramento (CA); On-site; USD 49,000 - 71,000; Full time

Job summary

California State University, Sacramento seeks a University Advancement Operations Support Coordinator to provide comprehensive administrative and operational support across the Office of the Vice President, Advancement Services & Prospect Management, Alumni Relations, Annual Giving, and leadership teams.

The role manages travel, reimbursements, procurement, office coordination, timekeeping, budget/HR support, and assists in planning and staffing of divisional events.

Qualifications

• Exceptional written and oral communication skills.
• Expertise in using office software packages and systems.
• Ability to serve as the key contact for a complex program.
• Ability to interpret and apply policies independently.
• Ability to manage multiple assignments with sound judgment and discretion.
• Ability to work independently and maintain confidentiality.
• Experience with administrative process analysis and project planning.
• Experience in setting goals, prioritizing, and meeting deadlines.

Responsibilities

• Coordinate travel arrangements and process travel requests and reimbursements.
• Provide procurement support for advancement units.
• Serve as office coordinator and departmental timekeeper.
• Provide budget and human resources administrative support.
• Assist with planning, coordination, and staffing of events.
• Support divisional priorities and campus-wide initiatives.

Skills

Written and oral communication

Office software proficiency

Policy interpretation

Administrative problem solving

Time management

Independence

Budget and HR support

Event planning

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Access

PowerPoint

Job description

California State University, Sacramento seeks a University Advancement Operations Support Coordinator to provide comprehensive administrative and operational support across the Office of the Vice President, Advancement Services & Prospect Management, Alumni Relations, Annual Giving, and leadership teams.

The role manages travel, reimbursements, procurement, office coordination, timekeeping, budget/HR support, and assists in planning and staffing of divisional events.