Administrative Assistant

Connexion Systems and Engineering, Inc.; Lexington (MA); On-site; USD 33,000 - 55,000; Full time

Job summary

Connexion Systems & Engineering seeks two experienced Administrative Assistants to support fast-paced, mission-driven technical organizations in Lexington, MA. This 3-year contract role is 100% onsite with a pay rate of $30-$40 per hour and standard Monday–Friday hours.

You will manage calendars, onboarding/offboarding, travel, expenses, and documentation while handling multiple priorities with professionalism.

Qualifications

• 5+ years of progressive administrative support experience.
• Strong experience managing calendars, meetings, travel arrangements, filing, and data entry.
• Excellent organizational and time management skills with exceptional attention to detail.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong written and verbal communication skills.
• Professional, dependable, and able to work independently while collaborating with a team.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Manage complex calendars, schedule meetings, and resolve scheduling conflicts
• Coordinate onboarding, offboarding, and employee training activities
• Arrange domestic travel and prepare travel itineraries
• Process expense reports, purchasing requests, and PCard transactions
• Organize meetings, prepare materials, and support special projects
• Maintain office supplies, records, files, and documentation
• Enter timesheets and process administrative forms
• Welcome and escort visitors as needed
• Handle confidential information with discretion and professionalism

Skills

Calendar management

Travel coordination

Time management

Communication

Organizational skills

Data entry

MS Office

Education

Associate's or Bachelor's degree

Tools

SAP

ERP

SRM

EDMS

Job description

Title: Administrative Assistant (2 Openings)

Hiring Organization: Connexion Systems & Engineering

Compensation, Benefits, And Employment Type

• Duration: 3-year contract
• Pay rate: $30-$40/hr
• Job Location: Lexington, MA
• Work Model: 100% onsite
• Schedule: Monday – Friday, standard business hours
• Job#: bh19222

Interim security clearance required to begin employment (must be eligible for Secret Clearance).

We're seeking two experienced Administrative Assistants to support fast-paced, mission-driven technical organizations. If you're highly organized, proactive, and thrive in a dynamic environment where no two days are the same, we'd love to hear from you.

In this role, you'll play a critical part in keeping daily operations running smoothly by supporting leadership teams, coordinating administrative activities, and managing multiple priorities with professionalism and attention to detail.

What You'll Do

• Manage complex calendars, schedule meetings, and resolve scheduling conflicts
• Coordinate onboarding, offboarding, and employee training activities
• Arrange domestic travel and prepare travel itineraries
• Process expense reports, purchasing requests, and PCard transactions
• Organize meetings, prepare materials, and support special projects
• Maintain office supplies, records, files, and documentation
• Enter timesheets and process administrative forms
• Welcome and escort visitors as needed
• Handle confidential information with discretion and professionalism

What We’re Looking For

• 5+ years of progressive administrative support experience
• Strong experience managing calendars, meetings, travel arrangements, filing, and data entry
• Excellent organizational and time management skills with exceptional attention to detail
• Ability to prioritize multiple tasks in a fast-paced environment
• Strong written and verbal communication skills
• Professional, dependable, and able to work independently while collaborating with a team
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)

Preferred Qualifications

• Associate's or Bachelor's degree
• Experience with SAP, ERP, SRM, or electronic document management systems
• Prior experience supporting engineering, technical, government, or defense organizations
• Active Secret Clearance (or higher)

Additional Information

• 100% onsite position in Lexington, MA
• Interim security clearance required to begin employment (must be eligible to obtain a Secret Clearance)
• Interview process includes an initial virtual interview followed by an onsite interview for selected candidates
• Training provided on internal systems and processes