Senior Administrative Assistant

5195 EKC Advanced Electronics USA, LLC; Delaware; On-site; USD 50,000 - 65,000; Full time

Job summary

Qnity, based in Wilmington, DE, is seeking a Senior Administrative Assistant to provide high-level admin support across multiple teams. This on-site role emphasizes calendar management, document preparation, information organization, and event coordination.

You will assist with purchasing, travel, onboarding, and IT assets, while maintaining SharePoint content and supporting recruitment. Some days may include remote work, with primary on-site duties at our Experimental Station.

Qualifications

• 5+ years in an administrative support role.
• Advanced proficiency in Microsoft Office.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Professional written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to facilitate smooth and efficient office operations.
• Manage calendars and schedule meetings with related logistics.
• Maintain distribution lists, shared files, and essential spreadsheets.
• Prepare routine communications and reminders for team members.
• Coordinate training sessions and staff meetings.
• Assist with purchasing, travel arrangements, and office supplies.
• Create and maintain SharePoint sites and related content.
• Support recruiting activities, including candidate communications and travel coordination.
• Manage onboarding activities for new employees and contractors (IT assets, badges, workspace).
• Support planning and execution of team events, training sessions, and workshops.
• Provide occasional backup support for executive administration.

Skills

5+ years in administrative support

Microsoft Office proficiency

Organizational skills

Multitasking

Professional communication

Tools

SharePoint

Job description

Are you looking to power the next leap in the exciting world of advanced electronics? Do you want to help solve problems that drive success in the rapidly evolving technology and connectivity landscape? Then bring your problem-solving, passion, and creativity to help us power the next leap in electronics. At Qnity, we’re more than a global leader in materials and solutions for advanced electronics and high-tech industries – we’re a tight-knit team that is motivated by new possibilities, and always up for a challenge. All our dedicated teams contribute to making cutting-edge technology possible. We value forward-thinking challengers, boundary-pushers, and diverse perspectives across all our departments, because we know we play a critical role in the world enabling faster progress for all. Learn how you can start or jumpstart your career with us.

We are seeking a detail-oriented, self-motivated professional for this Senior Administrative Assistant role. This position provides administrative support to multiple Qnity Science and Innovation teams and will be based at the Experimental Station in Wilmington, DE. Day-to-day responsibilities include managing schedules, coordinating communications, preparing documents, organizing information, supporting events, maintaining office supplies, assisting with financial processes, and helping ensure efficient office operations. This is primarily an on-site role with some flexibility for occasional work from home days.

Key Responsibilities

• Deliver comprehensive administrative support to facilitate smooth and efficient office operations.
• Manage calendars and schedule meetings, ensuring all related logistics are handled seamlessly.
• Maintain distribution lists, shared files, and spreadsheets used to track essential information.
• Prepare routine communications and reminders to keep team members informed and organized.
• Coordinate training sessions and staff meetings, ensuring arrangements are well organized and accessible to participants.
• Assist with purchasing processes, travel arrangements, and office supply inventories to support daily operational needs.
• Create and maintain SharePoint sites and related content to enhance collaboration and information sharing.
• Support recruiting activities, including candidate communications, interview scheduling, and travel coordination.
• Manage onboarding activities for new employees and contractors, including computer setup, workspace coordination, badge access, and IT assets.
• Support the planning and execution of Qnity and team events, training sessions, and workshops.
• Provide occasional backup support for executive administration, ensuring continuity and professionalism in high-priority situations.

Required Qualifications and Skills

• 5+ years in an administrative support role
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines
• Professional written and verbal communication skills

Preferred Qualifications and Skills

• Familiarity with Concur or other expense management systems
• Knowledge of SAP-based ordering systems; capital purchasing knowledge is a plus
• Background supporting meetings, training sessions, or events
• Ability to maintain shared electronic files and document libraries, preferably using SharePoint or Teams
• Comfortable managing distribution lists and recurring communications

#LI-LH1 #LI-OnSite

Qnity offers a comprehensive pay and benefits package. To learn more visit the Compensation and Benefits page.

Qnity is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class. If you need a reasonable accommodation to search or apply for a position, please visit our Accessibility Page for Contact Information.

We use Artificial Intelligence (AI) to enhance our recruitment process. Join a global leader making tomorrow’s technologies possible, from AI to advanced computing and beyond. Here, your ideas spark innovation, your curiosity drives progress, and your journey powers the next leap in electronics.

Qnity is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class. If you need a reasonable accommodation to search or apply for a position, please visit our