On-Site Senior Administrative Assistant & HR Coordinator

Lockheed Martin; Liverpool Township (OH); On-site; USD 50,000 - 93,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Flexible work arrangements

401(k) match

Paid time off

Holidays

Parental Leave

EAP

FSAs

Education assistance

Life Insurance

Short-term Disability

Long-term Disability

Job summary

Lockheed Martin is seeking an experienced Secretary/Administrative Support professional to support the Syracuse facility's executive team and HR/Labor/Ethics group. The role requires handling calendars, travel planning, meeting coordination, and complex administrative tasks with minimal supervision.

You will assist with HR-related activities, coordinate confidential information, arrange meetings, and support a fast-moving leadership team in a secure, on-site environment.

Qualifications

• Minimum 5 years of progressive administrative support experience including supporting senior leadership.
• Proficient with Microsoft Office Suite.
• Outlook including calendar management, Microsoft Word, PowerPoint, Excel, and Teams Workspace.
• Experience with arranging travel and completing expense reports.
• Knowledge of standard office equipment and technology for both operation and basic trouble shooting (i.e phone, iPhone, computer, laptop,photocopy, pdf, etc).

Responsibilities

• Proactively manage director’s calendars.
• Make travel arrangements, anticipate needs, troubleshoot, and manage complex travel itineraries and complete expense reports.
• Perform complex and diversified administrative functions that require independent decision making and problem solving with minimal direction.
• Support and interface with customer(s) including customer visits and meetings, setup of meetings (including refreshments as necessary), and coordination of visit requests with Lockheed Martin Security.
• Manage conference room (including reservations, Video Teleconferencing (VTC), Teams and other IT as necessary).
• Order and maintain office supply inventory, organize shipments, mail, etc. in support of the Executive team and Syracuse HR/Labor Team.
• Determine priorities of non-routine situations and will participate and lead miscellaneous projects or initiatives as needed, including providing support to the department staff.
• Coordinate logistical details for classified meetings, ensuring all security requirements are met.
• Support general HR needs and partner with HR Site Lead
• Maintain the Legal Boards around the site
• Check the HR mailbox and distribute as necessary (e.g. Wage Garnishments, Worker’s Comp Claims, etc.)
• Possibly assist with occasional travel arrangements and HR expense reports
• Monitor Hotelling offices and Conference room reservations
• Assist with Intern Program, Recruiting, Employee Morale, and New Employee Events, and other HR/Labor/Ethics events needs
• Arrange HR/Labor Team meeting cadence and other random meetings

Skills

Support senior leadership

Excellent communication

Organizational skills

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Teams

Job description

Lockheed Martin is seeking an experienced Secretary/Administrative Support professional to support the Syracuse facility's executive team and HR/Labor/Ethics group. The role requires handling calendars, travel planning, meeting coordination, and complex administrative tasks with minimal supervision.

You will assist with HR-related activities, coordinate confidential information, arrange meetings, and support a fast-moving leadership team in a secure, on-site environment.