On-Site Project Coordinator — Construction Admin & Scheduling

Faith Technologies; Montgomery (AL); On-site; USD 22,000 - 30,000; Full time

Job summary

Faith Technologies, Inc. is seeking an administrative assistant to support construction projects in Montgomery, AL. You will enter job data, process contracts and billings, and assist with staffing and permits, ensuring accurate reporting and timely communication.

The role emphasizes customer service to vendors, field teams, and internal staff, with a standard 7:00–17:00 schedule and potential overtime. This position offers growth through the company’s merit-based culture and benefits.

Qualifications

• 3–6 months administrative experience.
• 1–2 years administrative experience.
• Basic knowledge of the electrical trade and/or construction is preferred.

Responsibilities

• Enters job information in the accounting system (opens/closes jobs, clears committed costs).
• Processes contracts, claims, change orders, and monthly billings.
• Processes final billings.
• Completes A/R collection calls for Project Managers billings, as needed.
• Provides assistance with the general staffing of construction projects.
• Obtains permits and other miscellaneous items.
• Processes miscellaneous paperwork and reports (i.e., job cost reports, weekly pending projects report, monthly WIP reports, A/R collection reports, and time cards).
• Types and compiles miscellaneous documents (i.e., proposals, submittals).
• Provides excellent customer service to vendors, customers (internal and external), and field employees.
• May act as the main point of contact for field employees' inquiries, depending on how staffing is coordinated within the branch.
• May assist General Superintendent with staffing coordination.
• Creates and maintains large job folders/job binders.
• Assists with reception and phones.
• Maintains the schedule of conference and training rooms, if applicable.
• Assists in the coordination of training classes.
• Oversees coordination of special events (i.e., Branch Meetings, Trainings, lunches, etc.).
• Coordinates reception/phone coverage as needed.
• Assists with employee relations, as needed.
• Assists with the coordination of shop and deliveries incoming and outgoing.
• Performs other related duties as required and assigned.

Skills

Administrative experience (3–6 months)

Administrative experience (1–2 years)

Education

Associate Degree

High School Diploma or GED

Job description

Faith Technologies, Inc. is seeking an administrative assistant to support construction projects in Montgomery, AL. You will enter job data, process contracts and billings, and assist with staffing and permits, ensuring accurate reporting and timely communication.

The role emphasizes customer service to vendors, field teams, and internal staff, with a standard 7:00–17:00 schedule and potential overtime. This position offers growth through the company’s merit-based culture and benefits.